Microsoft Lists connector

Set up the Microsoft Lists connector in Kaivo: authentication, configuration, the 5 BigQuery tables it syncs, and answers to common questions.

Written By Lauri Raivio

Last updated 16 days ago

Kaivo is a fully managed data platform that syncs your Microsoft Lists data into a Google BigQuery warehouse and keeps it up to date automatically. There is no pipeline to build and no infrastructure to run, so you can spend your time analysing your project management data instead of moving it.

What is the Microsoft Lists connector

Sync your Microsoft Lists data into BigQuery with Kaivo so the data your team manages in Lists can be reported on alongside the rest of your sources.

Category	Project Management, Tech
Authentication	API key
Setup	Self-service

Getting started with the Microsoft Lists connector

Sign up for Kaivo and create a workspace.
Connect your Microsoft Lists account.
Choose which tables to sync.
Wait for the initial sync to finish.
Query your data in BigQuery or your favourite AI or BI tool.

Authenticating Microsoft Lists

Authenticate with your Client Secret.

Field	Description
Client Secret	A client secret value for your Azure app registration (App registration → Certificates & secrets).

Prerequisites

Microsoft Lists requires an Azure app registration with client credentials:

In the Azure portal, create an App Registration and note its Client ID and Directory (Tenant) ID.
Under Certificates & Secrets, generate a Client Secret.
Under API permissions, grant Sites.Read.All (Microsoft Graph, Application permission) and have an administrator grant admin consent.

Need help? Reach our team via the chat in the bottom-right corner.

Configuring the Microsoft Lists connector

When you set up the connector, you provide:

Field	Description
Site ID	The ID of your SharePoint site. Find it in the URL of your SharePoint site or via the Microsoft Graph API.
Client ID	The Application (client) ID of your Azure app registration (Azure portal → App registrations → Overview).
Tenant ID	The Directory (tenant) ID of your Azure Active Directory tenant (Azure portal → App registrations → Overview).

Tables and columns synced from Microsoft Lists

Kaivo syncs 5 tables from Microsoft Lists into a dedicated dataset in your BigQuery warehouse. Click any table to see its columns and types.

columnvalues (45 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`aodata_context`	`STRING`
`aodata_etag`	`STRING`
`content_type__id`	`STRING`
`content_type__name`	`STRING`
`created_by__user__display_name`	`STRING`
`created_by__user__email`	`STRING`
`created_by__user__id`	`STRING`
`created_date_time`	`STRING`
`e_tag`	`STRING`
`fields__aodata_etag`	`STRING`
`fields__action_index`	`FLOAT64`
`fields__attachments`	`BOOL`
`fields__author_lookup_id`	`STRING`
`fields__content_type`	`STRING`
`fields__created`	`STRING`
`fields__edit`	`STRING`
`fields__editor_lookup_id`	`STRING`
`fields__folder_child_count`	`STRING`
`fields__item_child_count`	`STRING`
`fields__modified`	`STRING`
`fields__ordinal_stage_index`	`FLOAT64`
`fields__outcome_code`	`FLOAT64`
`fields__outcome_text`	`STRING`
`fields__recipe_guid`	`STRING`
`fields__recipe_index`	`FLOAT64`
`fields__recipe_title`	`STRING`
`fields__stage_index`	`FLOAT64`
`fields__stage_title`	`STRING`
`fields___compliance_flags`	`STRING`
`fields___compliance_tag`	`STRING`
`fields___compliance_tag_user_id`	`STRING`
`fields___compliance_tag_written_time`	`STRING`
`fields___ui_version_string`	`STRING`
`fields__id`	`STRING`
`fieldsaodata_context`	`STRING`
`id`	`STRING`
`last_modified_by__user__display_name`	`STRING`
`last_modified_by__user__email`	`STRING`
`last_modified_by__user__id`	`STRING`
`last_modified_date_time`	`STRING`
`parent_reference__id`	`STRING`
`parent_reference__site_id`	`STRING`
`web_url`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

items (18 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`aodata_etag`	`STRING`
`content_type__id`	`STRING`
`content_type__name`	`STRING`
`created_by__user__display_name`	`STRING`
`created_by__user__email`	`STRING`
`created_by__user__id`	`STRING`
`created_date_time`	`STRING`
`e_tag`	`STRING`
`id`	`STRING`
`last_modified_by__user__display_name`	`STRING`
`last_modified_by__user__email`	`STRING`
`last_modified_by__user__id`	`STRING`
`last_modified_date_time`	`STRING`
`parent_reference__id`	`STRING`
`parent_reference__site_id`	`STRING`
`web_url`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

listcontenttypes (18 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`description`	`STRING`
`aodata_etag`	`STRING`
`base__description`	`STRING`
`base__group`	`STRING`
`base__hidden`	`BOOL`
`base__id`	`STRING`
`base__name`	`STRING`
`base__read_only`	`BOOL`
`base__sealed`	`BOOL`
`group`	`STRING`
`hidden`	`BOOL`
`id`	`STRING`
`name`	`STRING`
`parent_id`	`STRING`
`read_only`	`BOOL`
`sealed`	`BOOL`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

listitems (45 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`aodata_context`	`STRING`
`aodata_etag`	`STRING`
`content_type__id`	`STRING`
`content_type__name`	`STRING`
`created_by__user__display_name`	`STRING`
`created_by__user__email`	`STRING`
`created_by__user__id`	`STRING`
`created_date_time`	`STRING`
`e_tag`	`STRING`
`fields__aodata_etag`	`STRING`
`fields__action_index`	`FLOAT64`
`fields__attachments`	`BOOL`
`fields__author_lookup_id`	`STRING`
`fields__content_type`	`STRING`
`fields__created`	`STRING`
`fields__edit`	`STRING`
`fields__editor_lookup_id`	`STRING`
`fields__folder_child_count`	`STRING`
`fields__item_child_count`	`STRING`
`fields__modified`	`STRING`
`fields__ordinal_stage_index`	`FLOAT64`
`fields__outcome_code`	`FLOAT64`
`fields__outcome_text`	`STRING`
`fields__recipe_guid`	`STRING`
`fields__recipe_index`	`FLOAT64`
`fields__recipe_title`	`STRING`
`fields__stage_index`	`FLOAT64`
`fields__stage_title`	`STRING`
`fields___compliance_flags`	`STRING`
`fields___compliance_tag`	`STRING`
`fields___compliance_tag_user_id`	`STRING`
`fields___compliance_tag_written_time`	`STRING`
`fields___ui_version_string`	`STRING`
`fields__id`	`STRING`
`fieldsaodata_context`	`STRING`
`id`	`STRING`
`last_modified_by__user__display_name`	`STRING`
`last_modified_by__user__email`	`STRING`
`last_modified_by__user__id`	`STRING`
`last_modified_date_time`	`STRING`
`parent_reference__id`	`STRING`
`parent_reference__site_id`	`STRING`
`web_url`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

lists (21 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`description`	`STRING`
`aodata_etag`	`STRING`
`created_by__user__display_name`	`STRING`
`created_by__user__email`	`STRING`
`created_by__user__id`	`STRING`
`created_date_time`	`STRING`
`display_name`	`STRING`
`e_tag`	`STRING`
`id`	`STRING`
`last_modified_by__user__display_name`	`STRING`
`last_modified_by__user__email`	`STRING`
`last_modified_by__user__id`	`STRING`
`last_modified_date_time`	`STRING`
`list__content_types_enabled`	`BOOL`
`list__hidden`	`BOOL`
`list__template`	`STRING`
`name`	`STRING`
`parent_reference__site_id`	`STRING`
`web_url`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

How the Microsoft Lists sync works

After the first load, Kaivo keeps your BigQuery warehouse up to date for you. Where Microsoft Lists supports it, each sync pulls only new and changed records so it stays fast; otherwise it refreshes the whole table. Every record keeps its original ID, so you won't get duplicate rows.

Frequently asked questions

How long does the initial sync take for Microsoft Lists?

It depends on how much history is in your Microsoft Lists account. Most initial syncs finish within minutes, while large accounts can take a few hours. After that, syncs only fetch new and changed records, so they're much faster.

Can I sync only some tables or columns?

Yes. You pick which tables to sync when you set up the connection and can change the selection later. Tables you don't select are never copied to your warehouse.

What happens when Microsoft Lists's schema changes?

New fields are never added automatically. You choose which fields to sync, so data you haven't selected (sensitive personal data, for example) never lands in your warehouse. When a new field appears, it becomes available for you to add. What happens to removed or renamed fields depends on a table's sync mode: full-refresh tables always match what's currently in Microsoft Lists, so dropped fields disappear, while incremental tables keep their existing columns and history, so an old field stays and newly added fields fill in over time.

Your data lives in your own Kaivo-managed BigQuery warehouse, so the most direct option is to delete or anonymise specific records right in BigQuery. If you delete data in Microsoft Lists instead, full-refresh tables drop it on the next sync, while incremental tables keep it, so you would remove the row in BigQuery or ask us to run a full refresh. To remove everything, delete the Microsoft Lists connector in Kaivo and all of its synced data is deleted with it.

Common use cases for Microsoft Lists data

Operational reporting

Use lists and listitems to turn the data you track in Lists into dashboards.

List inventory

Join lists with listcontenttypes to document your workspace.

Combine with other sources

Bring Lists data into BigQuery to join it with your CRM or product data.

Use Microsoft Lists data in your AI and BI tools

Once Microsoft Lists data lands in your Kaivo-managed BigQuery warehouse, you can explore it with AI tools or any BI tool that connects to BigQuery. Here's how the most common destinations work with Microsoft Lists data.

Claude

Use Kaivo's MCP server to give Claude secure, workspace-scoped access to your data. Setup guide →

Power BI

Microsoft's BI tool with a native BigQuery connector. Supports direct query and scheduled refresh. Setup guide →

Data Studio

Free Google BI tool with native BigQuery support. One-click connection to your Kaivo warehouse; great for SMB teams on Google Workspace. Setup guide →

Tableau

The premium analytics standard, with native BigQuery integration. Setup guide →

Google Sheets

Use Connected Sheets to query BigQuery directly from a spreadsheet, with no SQL. Setup guide →

Excel

Connect via Power Query's BigQuery connector. Setup guide →

Metabase

Open-source BI tool with strong BigQuery support. Setup guide →

See our pricing page for Microsoft Lists connector pricing and plan details.

Adform: Sync Adform to BigQuery.
Amplitude: Sync Amplitude to BigQuery.
Auth0: Sync Auth0 to BigQuery.
ClickUp: Sync ClickUp to BigQuery.
Convex: Sync Convex to BigQuery.
GitHub: Sync GitHub to BigQuery.

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