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SafetyCulture connector

Set up the SafetyCulture connector in Kaivo: authentication, configuration, the 12 BigQuery tables it syncs, and answers to common questions.

Written By Lauri Raivio

Last updated 16 days ago

Kaivo is a fully managed data platform that syncs your SafetyCulture data into a Google BigQuery warehouse and keeps it up to date automatically. There is no pipeline to build and no infrastructure to run, so you can spend your time analysing your data from SafetyCulture instead of moving it.

What is the SafetyCulture connector

Sync your SafetyCulture inspection data into BigQuery with Kaivo to analyse inspections, issues, and actions across your sites.

CategoryOther
AuthenticationAPI key
SetupSelf-service

Getting started with the SafetyCulture connector

  1. Sign up for Kaivo and create a workspace.
  2. Connect your SafetyCulture account.
  3. Choose which tables to sync.
  4. Wait for the initial sync to finish.
  5. Query your data in BigQuery or your favourite AI or BI tool.

Authenticating SafetyCulture

Authenticate with your API Token.

FieldDescription
API Token

Your SafetyCulture API token (sent as a Bearer token). Generate one in the web app under your username (lower-left) → My Profile → Settings → API tokens. A service user API token is recommended for ongoing integrations, since user tokens expire after 30 days of inactivity.

Tables and columns synced from SafetyCulture

Kaivo syncs 12 tables from SafetyCulture into a dedicated dataset in your BigQuery warehouse. Click any table to see its columns and types.

ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
type__typeSTRING
type__idSTRING
type__nameSTRING
task__typeSTRING
task__descriptionSTRING
task__asset_idSTRING
task__created_atSTRING
task__creator__firstnameSTRING
task__creator__lastnameSTRING
task__creator__user_idSTRING
task__due_atSTRING
task__inspection__inspection_idSTRING
task__inspection__inspection_nameSTRING
task__inspection_item__inspection_item_idSTRING
task__inspection_item__inspection_item_nameSTRING
task__inspection_item__inspection_item_typeSTRING
task__modified_atSTRING
task__priority_idSTRING
task__site__areaSTRING
task__site__idSTRING
task__site__nameSTRING
task__site__regionSTRING
task__status__display_orderFLOAT64
task__status__keySTRING
task__status__labelSTRING
task__status__status_idSTRING
task__status_idSTRING
task__task_idSTRING
task__template_idSTRING
task__template_nameSTRING
task__titleSTRING
task__unique_idSTRING
unique_idSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: actions__custom_field_and_values

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: actions__task__action_label

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: actions__task__collaborators

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
assigned_roleSTRING
collaborator_idSTRING
collaborator_typeSTRING
user__firstnameSTRING
user__lastnameSTRING
user__user_idSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: actions__task__inspection_item__inspection_item_response_values

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: actions__task__references

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: actions__task__task_templates

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: actions__task__templates

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
type__typeSTRING
type__nameSTRING
type__type_idSTRING
codeSTRING
created_atSTRING
idSTRING
modified_atSTRING
sourced_from_external_systemBOOL
stateSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: assets__fields

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
field_idSTRING
nameSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: assets__media

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
typeSTRING
idSTRING
nameSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
descriptionSTRING
archivedBOOL
author_idSTRING
author_nameSTRING
created_atSTRING
idSTRING
modified_atSTRING
nameSTRING
organisation_idSTRING
owner_idSTRING
owner_nameSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
activeBOOL
emailSTRING
firstnameSTRING
idSTRING
last_seen_atSTRING
lastnameSTRING
organisation_idSTRING
seat_typeSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
created_atSTRING
creator_idSTRING
deletedBOOL
idSTRING
managers_countFLOAT64
members_countFLOAT64
meta_labelSTRING
modified_atSTRING
nameSTRING
org_idSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
created_atSTRING
nameSTRING
responseset_idSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
idSTRING
nameSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
acknowledgement_countFLOAT64
assigned_users_countFLOAT64
author_idSTRING
author_nameSTRING
completeBOOL
has_acknowledgementBOOL
idSTRING
is_comments_disabledBOOL
is_reactions_disabledBOOL
media_typeSTRING
message_countFLOAT64
published_atSTRING
reaction_countFLOAT64
titleSTRING
viewed_countFLOAT64
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
category__descriptionSTRING
category__display_orderFLOAT64
category__idSTRING
category__is_visibleBOOL
category__keySTRING
category__labelSTRING
category__notification_detailSTRING
category__use_category_access_whitelistBOOL
category__user_access_as_reporterSTRING
category_idSTRING
location__administrative_areaSTRING
location__countrySTRING
location__geo_position__accuracyFLOAT64
location__geo_position__latitudeFLOAT64
location__geo_position__longitudeFLOAT64
location__iso_country_codeSTRING
location__localitySTRING
location__nameSTRING
location__postal_codeSTRING
location__sub_administrative_areaSTRING
location__sub_localitySTRING
location__sub_thoroughfareSTRING
location__thoroughfareSTRING
task__typeSTRING
task__descriptionSTRING
task__asset_idSTRING
task__created_atSTRING
task__creator__firstnameSTRING
task__creator__lastnameSTRING
task__creator__user_idSTRING
task__inspection__inspection_idSTRING
task__inspection__inspection_nameSTRING
task__inspection_item__inspection_item_idSTRING
task__inspection_item__inspection_item_nameSTRING
task__inspection_item__inspection_item_typeSTRING
task__modified_atSTRING
task__occurred_atSTRING
task__priority_idSTRING
task__site__areaSTRING
task__site__idSTRING
task__site__nameSTRING
task__site__regionSTRING
task__status_idSTRING
task__task_idSTRING
task__template_idSTRING
task__template_nameSTRING
task__titleSTRING
task__unique_idSTRING
unique_idSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: issues__category__items

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: issues__category__linked_template_ids

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: issues__inspections

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: issues__items

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
typeSTRING
idSTRING
is_disabledBOOL
is_mandatoryBOOL
nameSTRING
question_data__typeSTRING
question_data__idSTRING
question_data__is_mandatoryBOOL
question_data__textSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: issues__media

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: issues__question_answers

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: issues__task__action_label

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: issues__task__collaborators

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: issues__task__inspection_item__inspection_item_response_values

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: issues__task__references

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: issues__task__task_templates

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: issues__task__templates

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
descriptionSTRING
can_late_submitBOOL
created_atSTRING
creator__typeSTRING
creator__idSTRING
creator__nameSTRING
document__typeSTRING
document__idSTRING
document__nameSTRING
durationSTRING
from_dateSTRING
idSTRING
location_idSTRING
modified_atSTRING
must_completeSTRING
next_occurrence__dueSTRING
next_occurrence__startSTRING
recurrenceSTRING
site_based_assignment_enabledBOOL
start_time__hourFLOAT64
start_time__minuteFLOAT64
statusSTRING
timezoneSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: schedule_items__assignees

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
typeSTRING
idSTRING
nameSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: schedule_items__reminders

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
durationSTRING
eventSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
created_atSTRING
modified_atSTRING
nameSTRING
template_idSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

How the SafetyCulture sync works

After the first load, Kaivo keeps your BigQuery warehouse up to date for you. Where SafetyCulture supports it, each sync pulls only new and changed records so it stays fast; otherwise it refreshes the whole table. Every record keeps its original ID, so you won't get duplicate rows.

Frequently asked questions

How long does the initial sync take for SafetyCulture?

It depends on how much history is in your SafetyCulture account. Most initial syncs finish within minutes, while large accounts can take a few hours. After that, syncs only fetch new and changed records, so they're much faster.

Can I sync only some tables or columns?

Yes. You pick which tables to sync when you set up the connection and can change the selection later. Tables you don't select are never copied to your warehouse.

What happens when SafetyCulture's schema changes?

New fields are never added automatically. You choose which fields to sync, so data you haven't selected (sensitive personal data, for example) never lands in your warehouse. When a new field appears, it becomes available for you to add. What happens to removed or renamed fields depends on a table's sync mode: full-refresh tables always match what's currently in SafetyCulture, so dropped fields disappear, while incremental tables keep their existing columns and history, so an old field stays and newly added fields fill in over time.

How do I handle GDPR or data deletion requests?

Your data lives in your own Kaivo-managed BigQuery warehouse, so the most direct option is to delete or anonymise specific records right in BigQuery. If you delete data in SafetyCulture instead, full-refresh tables drop it on the next sync, while incremental tables keep it, so you would remove the row in BigQuery or ask us to run a full refresh. To remove everything, delete the SafetyCulture connector in Kaivo and all of its synced data is deleted with it.

Common use cases for SafetyCulture data

Inspection reporting

Use templates and schedule_items to track inspection completion over time.

Issue tracking

Join issues with actions to see how problems get resolved.

Asset and site view

Use assets and folders to report on inspections by site and asset.

Use SafetyCulture data in your AI and BI tools

Once SafetyCulture data lands in your Kaivo-managed BigQuery warehouse, you can explore it with AI tools or any BI tool that connects to BigQuery. Here's how the most common destinations work with SafetyCulture data.

Claude

Use Kaivo's MCP server to give Claude secure, workspace-scoped access to your data. Setup guide →

Power BI

Microsoft's BI tool with a native BigQuery connector. Supports direct query and scheduled refresh. Setup guide →

Data Studio

Free Google BI tool with native BigQuery support. One-click connection to your Kaivo warehouse; great for SMB teams on Google Workspace. Setup guide →

Tableau

The premium analytics standard, with native BigQuery integration. Setup guide →

Google Sheets

Use Connected Sheets to query BigQuery directly from a spreadsheet, with no SQL. Setup guide →

Excel

Connect via Power Query's BigQuery connector. Setup guide →

Metabase

Open-source BI tool with strong BigQuery support. Setup guide →

See our pricing page for SafetyCulture connector pricing and plan details.

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