Clockify connector

Set up the Clockify connector in Kaivo: authentication, configuration, the 7 BigQuery tables it syncs, and answers to common questions.

Written By Lauri Raivio

Last updated 16 days ago

Kaivo is a fully managed data platform that syncs your Clockify data into a Google BigQuery warehouse and keeps it up to date automatically. There is no pipeline to build and no infrastructure to run, so you can spend your time analysing your project management data instead of moving it.

What is the Clockify connector

Sync your Clockify time tracking data into BigQuery with Kaivo to analyse hours, billable time, and project profitability.

Category	Project Management
Authentication	API key
Setup	Self-service

Getting started with the Clockify connector

Sign up for Kaivo and create a workspace.
Connect your Clockify account.
Choose which tables to sync.
Wait for the initial sync to finish.
Query your data in BigQuery or your favourite AI or BI tool.

Authenticating Clockify

Authenticate with your API Key.

Field	Description
API Key	Your Clockify API key. Generate one at User Settings.

Configuring the Clockify connector

When you set up the connector, you provide:

Field	Description
Workspace ID	Your Clockify workspace ID. Found in the URL when logged in, e.g. app.clockify.me/en/workspaces/[workspace_id]/settings.

Tables and columns synced from Clockify

Kaivo syncs 7 tables from Clockify into a dedicated dataset in your BigQuery warehouse. Click any table to see its columns and types.

clients (9 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`address`	`STRING`	Client's physical address.
`archived`	`BOOL`	Indicates if the client is archived (true) or active (false).
`email`	`STRING`	Client's contact email address.
`id`	`STRING`	Unique identifier for the client.
`name`	`STRING`	Name of the client.
`note`	`STRING`	Additional notes related to the client.
`workspace_id`	`STRING`	Identifier for the workspace to which the client belongs.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

projects (25 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`archived`	`BOOL`	Indicates if the project is archived or not.
`billable`	`BOOL`	Indicates if the project is billable or not.
`budget_estimate`	`JSON`	The estimated budget for the project.
`client_id`	`STRING`	The ID of the client associated with the project.
`client_name`	`STRING`	The name of the client associated with the project.
`color`	`STRING`	Color code used to visually identify the project.
`cost_rate`	`JSON`	Cost rate for the project.
`duration`	`STRING`	Total duration tracked for the project.
`estimate__type`	`STRING`	Type of estimation (e.g., hours, days).
`estimate__estimate`	`STRING`	Estimated time for the project.
`hourly_rate__amount`	`INT64`	Hourly rate amount.
`hourly_rate__currency`	`STRING`	Currency of the hourly rate.
`id`	`STRING`	Unique identifier for the project.
`name`	`STRING`	Name of the project.
`note`	`STRING`	Additional notes or comments related to the project.
`public`	`BOOL`	Indicates if the project is public or private.
`template`	`BOOL`	Indicates if the project is a template or not.
`time_estimate__type`	`STRING`	Type of time estimation (e.g., hours, days).
`time_estimate__active`	`BOOL`	Indicates if the time estimate is active or not.
`time_estimate__estimate`	`STRING`	Estimated time for the project.
`time_estimate__include_non_billable`	`BOOL`	Indicates if non-billable time is included in the estimate.
`time_estimate__reset_option`	`STRING`	Option to reset the time estimate.
`workspace_id`	`STRING`	ID of the workspace to which the project belongs.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__memberships

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`cost_rate`	`JSON`	Cost rate for the membership.
`hourly_rate`	`JSON`	Hourly rate for the membership.
`membership_status`	`STRING`	Status of the membership.
`membership_type`	`STRING`	Type of membership.
`target_id`	`STRING`	ID of the target associated with the membership.
`user_id`	`STRING`	ID of the user associated with the membership.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

tags (6 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`archived`	`BOOL`	Indicates if the tag is archived or active.
`id`	`STRING`	Unique identifier for the tag.
`name`	`STRING`	Name of the tag.
`workspace_id`	`STRING`	Identifier of the workspace to which the tag belongs.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

tasks (13 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`budget_estimate`	`FLOAT64`	Estimated budget for the task.
`assignee_id`	`STRING`	The unique identifier of the user assigned to the task.
`billable`	`BOOL`	Indicates whether the task is billable or not.
`cost_rate`	`JSON`	Cost rate associated with the task.
`duration`	`STRING`	Total duration of the task.
`estimate`	`STRING`	Estimated time required to complete the task.
`hourly_rate`	`JSON`	Hourly rate for billing purposes.
`id`	`STRING`	Unique identifier of the task.
`name`	`STRING`	Name or title of the task.
`project_id`	`STRING`	Unique identifier of the project the task belongs to.
`status`	`STRING`	Current status of the task.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: tasks__assignee_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`	Unique identifier of a user.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: tasks__user_group_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

time_entries (16 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`billable`	`BOOL`	Indicates if the time entry is billable or not
`description`	`STRING`	Description or notes about the time entry
`id`	`STRING`	Unique identifier for the time entry
`is_locked`	`BOOL`	Indicates if the time entry is locked or not
`kiosk_id`	`STRING`	Identifier for the kiosk associated with the time entry
`project_id`	`STRING`	Unique identifier for the project related to the time entry
`tag_ids`	`JSON`	Identifiers of tags associated with the time entry
`task_id`	`STRING`	Unique identifier for the task related to the time entry
`time_interval__duration`	`STRING`	Duration of the time entry
`time_interval__end`	`STRING`	End timestamp of the time entry
`time_interval__start`	`STRING`	Start timestamp of the time entry
`type`	`STRING`	Type of the time entry (e.g., time, leave, holiday)
`user_id`	`STRING`	Unique identifier for the user associated with the time entry
`workspace_id`	`STRING`	Unique identifier for the workspace of the time entry
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: time_entries__custom_field_values

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

user_groups (5 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`id`	`STRING`	Unique identifier for the user group.
`name`	`STRING`	Name of the user group.
`workspace_id`	`STRING`	Identifier for the workspace to which the user group belongs.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: user_groups__user_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`	User ID of a member in the group.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

users (39 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`active_workspace`	`STRING`	The ID of the active workspace for the user.
`default_workspace`	`STRING`	The default workspace ID for the user.
`email`	`STRING`	The email address of the user.
`id`	`STRING`	The unique identifier of the user.
`name`	`STRING`	The name of the user.
`profile_picture`	`STRING`	URL to the user's profile picture.
`settings__alerts`	`BOOL`	User's alerts settings.
`settings__approval`	`BOOL`	User's approval settings.
`settings__collapse_all_project_lists`	`BOOL`	User's preference for collapsing all project lists.
`settings__dashboard_pin_to_top`	`BOOL`	User's preference for pinning dashboard to the top.
`settings__dashboard_selection`	`STRING`	User's dashboard selection.
`settings__dashboard_view_type`	`STRING`	User's preferred dashboard view type.
`settings__date_format`	`STRING`	User's preferred date format.
`settings__group_similar_entries_disabled`	`BOOL`	User's preference for grouping similar entries.
`settings__is_compact_view_on`	`BOOL`	User's preference for compact view.
`settings__lang`	`STRING`	User's preferred language.
`settings__long_running`	`BOOL`	User's long running settings.
`settings__multi_factor_enabled`	`BOOL`	Whether multi-factor authentication is enabled.
`settings__my_start_of_day`	`STRING`	User's start of day setting.
`settings__onboarding`	`BOOL`	User's onboarding settings.
`settings__project_list_collapse`	`INT64`	User's project list collapse setting.
`settings__project_picker_task_filter`	`BOOL`	User's task filter for project picker.
`settings__pto`	`BOOL`	User's PTO settings.
`settings__reminders`	`BOOL`	User's reminder settings.
`settings__scheduled_reports`	`BOOL`	User's scheduled reports settings.
`settings__scheduling`	`BOOL`	User's scheduling settings.
`settings__send_newsletter`	`BOOL`	User's preference for receiving newsletters.
`settings__show_only_working_days`	`BOOL`	User's preference for showing only working days.
`settings__summary_report_settings__group`	`STRING`	Group setting for summary report.
`settings__summary_report_settings__subgroup`	`STRING`	Subgroup setting for summary report.
`settings__theme`	`STRING`	User's preferred theme.
`settings__time_format`	`STRING`	User's preferred time format.
`settings__time_tracking_manual`	`BOOL`	User's manual time tracking settings.
`settings__time_zone`	`STRING`	User's preferred time zone.
`settings__week_start`	`STRING`	User's preferred start of the week.
`settings__weekly_updates`	`BOOL`	User's settings for receiving weekly updates.
`status`	`STRING`	User's status.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: users__custom_fields

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: users__memberships

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

How the Clockify sync works

After the first load, Kaivo keeps your BigQuery warehouse up to date for you. Where Clockify supports it, each sync pulls only new and changed records so it stays fast; otherwise it refreshes the whole table. Every record keeps its original ID, so you won't get duplicate rows.

Frequently asked questions

How long does the initial sync take for Clockify?

It depends on how much history is in your Clockify account. Most initial syncs finish within minutes, while large accounts can take a few hours. After that, syncs only fetch new and changed records, so they're much faster.

Can I sync only some tables or columns?

Yes. You pick which tables to sync when you set up the connection and can change the selection later. Tables you don't select are never copied to your warehouse.

What happens when Clockify's schema changes?

New fields are never added automatically. You choose which fields to sync, so data you haven't selected (sensitive personal data, for example) never lands in your warehouse. When a new field appears, it becomes available for you to add. What happens to removed or renamed fields depends on a table's sync mode: full-refresh tables always match what's currently in Clockify, so dropped fields disappear, while incremental tables keep their existing columns and history, so an old field stays and newly added fields fill in over time.

Your data lives in your own Kaivo-managed BigQuery warehouse, so the most direct option is to delete or anonymise specific records right in BigQuery. If you delete data in Clockify instead, full-refresh tables drop it on the next sync, while incremental tables keep it, so you would remove the row in BigQuery or ask us to run a full refresh. To remove everything, delete the Clockify connector in Kaivo and all of its synced data is deleted with it.

Common use cases for Clockify data

Billable hours

Use time_entries to track billable versus non-billable hours by project and client.

Project profitability

Join time_entries with projects and clients to compare logged time against budgets.

Team utilisation

Group hours by user and user_group to see how time is spent across the team.

Task breakdown

Bring tasks and tags together to understand where effort goes within each project.

Use Clockify data in your AI and BI tools

Once Clockify data lands in your Kaivo-managed BigQuery warehouse, you can explore it with AI tools or any BI tool that connects to BigQuery. Here's how the most common destinations work with Clockify data.

Claude

Use Kaivo's MCP server to give Claude secure, workspace-scoped access to your data. Setup guide →

Power BI

Microsoft's BI tool with a native BigQuery connector. Supports direct query and scheduled refresh. Setup guide →

Data Studio

Free Google BI tool with native BigQuery support. One-click connection to your Kaivo warehouse; great for SMB teams on Google Workspace. Setup guide →

Tableau

The premium analytics standard, with native BigQuery integration. Setup guide →

Google Sheets

Use Connected Sheets to query BigQuery directly from a spreadsheet, with no SQL. Setup guide →

Excel

Connect via Power Query's BigQuery connector. Setup guide →

Metabase

Open-source BI tool with strong BigQuery support. Setup guide →

See our pricing page for Clockify connector pricing and plan details.

ClickUp: Sync ClickUp to BigQuery.
GitHub: Sync GitHub to BigQuery.
GitLab: Sync GitLab to BigQuery.
Harvest: Sync Harvest to BigQuery.
Jira: Sync Jira to BigQuery.
Kellokortti: Sync Kellokortti to BigQuery.

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