Zoho Invoice connector

Set up the Zoho Invoice connector in Kaivo: authentication, configuration, the 9 BigQuery tables it syncs, and answers to common questions.

Written By Lauri Raivio

Last updated 15 days ago

Kaivo is a fully managed data platform that syncs your Zoho Invoice data into a Google BigQuery warehouse and keeps it up to date automatically. There is no pipeline to build and no infrastructure to run, so you can spend your time analysing your payment and finance data instead of moving it.

What is the Zoho Invoice connector

Sync your Zoho Invoice data into BigQuery with Kaivo to analyse invoices, payments, and recurring billing.

Category	Finance & Payments
Authentication	API key
Setup	Self-service

Getting started with the Zoho Invoice connector

Sign up for Kaivo and create a workspace.
Connect your Zoho Invoice account.
Choose which tables to sync.
Wait for the initial sync to finish.
Query your data in BigQuery or your favourite AI or BI tool.

Authenticating Zoho Invoice

Authenticate with your Zoho Invoice credentials. You provide:

Field	Description
OAuth Client Secret	The Client Secret of your Zoho Invoice developer application.
OAuth Refresh Token	The refresh token obtained after completing the OAuth authorization flow.

Prerequisites

Zoho Invoice only supports OAuth, so you need your own Zoho developer application:

Go to the Zoho API Console, create a Self Client (the simplest option for a data sync), and note your Client ID and Client Secret.
Generate a grant token for the ZohoInvoice.fullaccess.all scope, then exchange it for a Refresh Token (see Zoho OAuth docs). Use the accounts URL for your account's region, e.g. accounts.zoho.com (US) or accounts.zoho.eu (EU).

Then enter those values below.

Need help, or want an easier way to connect? Reach our team via the chat in the bottom-right corner.

Configuring the Zoho Invoice connector

When you set up the connector, you provide:

Field	Description
Region	The region where your Zoho Invoice account is hosted.
OAuth Client ID	The Client ID of your Zoho Invoice developer application.
Organization ID	To be provided if a user belongs to multiple organizations.

Tables and columns synced from Zoho Invoice

Kaivo syncs 9 tables from Zoho Invoice into a dedicated dataset in your BigQuery warehouse. Click any table to see its columns and types.

contacts (40 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`ach_supported`	`BOOL`
`company_name`	`STRING`
`contact_id`	`STRING`
`contact_name`	`STRING`
`contact_type`	`STRING`
`contact_type_formatted`	`STRING`
`created_time`	`STRING`
`created_time_formatted`	`STRING`
`currency_code`	`STRING`
`currency_id`	`STRING`
`customer_name`	`STRING`
`customer_sub_type`	`STRING`
`email`	`STRING`
`facebook`	`STRING`
`first_name`	`STRING`
`has_attachment`	`BOOL`
`is_linked_with_zohocrm`	`BOOL`
`language_code`	`STRING`
`language_code_formatted`	`STRING`
`last_modified_time`	`STRING`
`last_modified_time_formatted`	`STRING`
`last_name`	`STRING`
`mobile`	`STRING`
`outstanding_receivable_amount`	`FLOAT64`
`outstanding_receivable_amount_bcy`	`FLOAT64`
`pan_no`	`STRING`
`payment_terms`	`FLOAT64`
`payment_terms_label`	`STRING`
`phone`	`STRING`
`portal_status`	`STRING`
`portal_status_formatted`	`STRING`
`source`	`STRING`
`status`	`STRING`
`twitter`	`STRING`
`unused_credits_receivable_amount`	`FLOAT64`
`unused_credits_receivable_amount_bcy`	`FLOAT64`
`vendor_name`	`STRING`
`website`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: contacts__custom_fields

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

credit notes (29 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`applied_invoices`	`STRING`
`balance`	`FLOAT64`
`client_viewed_time`	`STRING`
`color_code`	`STRING`
`created_time`	`STRING`
`creditnote_id`	`STRING`
`creditnote_number`	`STRING`
`currency_code`	`STRING`
`currency_id`	`STRING`
`current_sub_status`	`STRING`
`current_sub_status_id`	`STRING`
`customer_id`	`STRING`
`customer_name`	`STRING`
`date`	`STRING`
`exchange_rate`	`FLOAT64`
`has_attachment`	`BOOL`
`is_emailed`	`BOOL`
`is_viewed_by_client`	`BOOL`
`last_modified_time`	`STRING`
`price_precision`	`FLOAT64`
`reference_number`	`STRING`
`salesperson_id`	`STRING`
`salesperson_name`	`STRING`
`status`	`STRING`
`template_id`	`STRING`
`template_type`	`STRING`
`total`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

customer_payments (30 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`description`	`STRING`
`amount`	`FLOAT64`
`bcy_amount`	`FLOAT64`
`bcy_refunded_amount`	`FLOAT64`
`bcy_unused_amount`	`FLOAT64`
`created_time`	`STRING`
`custom_fields_list`	`STRING`
`customer_id`	`STRING`
`customer_name`	`STRING`
`date`	`STRING`
`documents`	`STRING`
`gateway_transaction_id`	`STRING`
`has_attachment`	`BOOL`
`invoice_numbers`	`STRING`
`last_four_digits`	`STRING`
`last_modified_time`	`STRING`
`payment_gateway`	`STRING`
`payment_id`	`STRING`
`payment_mode`	`STRING`
`payment_mode_formatted`	`STRING`
`payment_number`	`STRING`
`payment_status`	`STRING`
`payment_type`	`STRING`
`product_description`	`STRING`
`reference_number`	`STRING`
`settlement_status`	`STRING`
`tax_amount_withheld`	`FLOAT64`
`unused_amount`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: customer_payments__applied_invoices

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

expenses (35 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`description`	`STRING`
`account_name`	`STRING`
`bcy_total`	`FLOAT64`
`bcy_total_without_tax`	`FLOAT64`
`created_time`	`STRING`
`currency_code`	`STRING`
`currency_id`	`STRING`
`custom_fields_list`	`STRING`
`customer_id`	`STRING`
`customer_name`	`STRING`
`date`	`STRING`
`distance`	`FLOAT64`
`end_reading`	`STRING`
`exchange_rate`	`FLOAT64`
`expense_id`	`STRING`
`expense_receipt_name`	`STRING`
`expense_type`	`STRING`
`has_attachment`	`BOOL`
`is_billable`	`BOOL`
`is_personal`	`BOOL`
`last_modified_time`	`STRING`
`mileage_rate`	`FLOAT64`
`mileage_type`	`STRING`
`mileage_unit`	`STRING`
`reference_number`	`STRING`
`report_id`	`STRING`
`report_name`	`STRING`
`report_number`	`STRING`
`start_reading`	`STRING`
`status`	`STRING`
`total`	`FLOAT64`
`total_without_tax`	`FLOAT64`
`user_name`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

invoices (77 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`type`	`STRING`
`ach_payment_initiated`	`BOOL`
`adjustment`	`FLOAT64`
`balance`	`FLOAT64`
`billing_address__address`	`STRING`
`billing_address__attention`	`STRING`
`billing_address__city`	`STRING`
`billing_address__country`	`STRING`
`billing_address__fax`	`STRING`
`billing_address__phone`	`STRING`
`billing_address__state`	`STRING`
`billing_address__street2`	`STRING`
`billing_address__zipcode`	`STRING`
`client_viewed_time`	`STRING`
`color_code`	`STRING`
`company_name`	`STRING`
`country`	`STRING`
`created_by`	`STRING`
`created_time`	`STRING`
`currency_code`	`STRING`
`currency_id`	`STRING`
`currency_symbol`	`STRING`
`current_sub_status`	`STRING`
`current_sub_status_id`	`STRING`
`customer_id`	`STRING`
`customer_name`	`STRING`
`date`	`STRING`
`documents`	`STRING`
`due_date`	`STRING`
`due_days`	`STRING`
`email`	`STRING`
`exchange_rate`	`FLOAT64`
`has_attachment`	`BOOL`
`invoice_id`	`STRING`
`invoice_number`	`STRING`
`invoice_url`	`STRING`
`is_emailed`	`BOOL`
`is_pre_gst`	`BOOL`
`is_viewed_by_client`	`BOOL`
`is_viewed_in_mail`	`BOOL`
`last_modified_time`	`STRING`
`last_payment_date`	`STRING`
`last_reminder_sent_date`	`STRING`
`mail_first_viewed_time`	`STRING`
`mail_last_viewed_time`	`STRING`
`no_of_copies`	`FLOAT64`
`payment_expected_date`	`STRING`
`phone`	`STRING`
`project_name`	`STRING`
`reference_number`	`STRING`
`reminders_sent`	`FLOAT64`
`salesperson_id`	`STRING`
`salesperson_name`	`STRING`
`schedule_time`	`STRING`
`shipping_address__address`	`STRING`
`shipping_address__attention`	`STRING`
`shipping_address__city`	`STRING`
`shipping_address__country`	`STRING`
`shipping_address__fax`	`STRING`
`shipping_address__phone`	`STRING`
`shipping_address__state`	`STRING`
`shipping_address__street2`	`STRING`
`shipping_address__zipcode`	`STRING`
`shipping_charge`	`FLOAT64`
`show_no_of_copies`	`BOOL`
`status`	`STRING`
`template_id`	`STRING`
`template_type`	`STRING`
`total`	`FLOAT64`
`transaction_type`	`STRING`
`unprocessed_payment_amount`	`FLOAT64`
`updated_time`	`STRING`
`write_off_amount`	`FLOAT64`
`zcrm_potential_id`	`STRING`
`zcrm_potential_name`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: invoices__custom_fields

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

items (23 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`description`	`STRING`
`created_time`	`STRING`
`has_attachment`	`BOOL`
`image_document_id`	`STRING`
`image_name`	`STRING`
`image_type`	`STRING`
`is_linked_with_zohocrm`	`BOOL`
`item_id`	`STRING`
`item_name`	`STRING`
`last_modified_time`	`STRING`
`name`	`STRING`
`product_type`	`STRING`
`rate`	`FLOAT64`
`sku`	`STRING`
`source`	`STRING`
`status`	`STRING`
`tax_id`	`STRING`
`tax_name`	`STRING`
`tax_percentage`	`FLOAT64`
`unit`	`STRING`
`zcrm_product_id`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

recurring_invoices (21 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`child_entity_type`	`STRING`
`created_time`	`STRING`
`customer_id`	`STRING`
`customer_name`	`STRING`
`end_date`	`STRING`
`last_four_digits`	`STRING`
`last_modified_time`	`STRING`
`last_sent_date`	`STRING`
`next_invoice_date`	`STRING`
`recurrence_frequency`	`STRING`
`recurrence_name`	`STRING`
`recurring_invoice_id`	`STRING`
`reference_number`	`STRING`
`repeat_every`	`FLOAT64`
`salesperson_id`	`STRING`
`salesperson_name`	`STRING`
`start_date`	`STRING`
`status`	`STRING`
`total`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

taxes (16 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`diff_rate_reason`	`STRING`
`end_date`	`STRING`
`is_default_tax`	`BOOL`
`is_editable`	`BOOL`
`is_inactive`	`BOOL`
`last_modified_time`	`STRING`
`start_date`	`STRING`
`status`	`STRING`
`tax_id`	`STRING`
`tax_name`	`STRING`
`tax_percentage`	`FLOAT64`
`tax_specific_type`	`STRING`
`tax_specification`	`STRING`
`tax_type`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

users (17 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`email`	`STRING`
`invitation_type`	`STRING`
`is_current_user`	`BOOL`
`is_customer_segmented`	`BOOL`
`is_employee`	`BOOL`
`is_super_admin`	`BOOL`
`is_vendor_segmented`	`BOOL`
`mobile`	`STRING`
`name`	`STRING`
`photo_url`	`STRING`
`role_id`	`STRING`
`status`	`STRING`
`user_id`	`STRING`
`user_role`	`STRING`
`user_type`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

How the Zoho Invoice sync works

After the first load, Kaivo keeps your BigQuery warehouse up to date for you. Where Zoho Invoice supports it, each sync pulls only new and changed records so it stays fast; otherwise it refreshes the whole table. Every record keeps its original ID, so you won't get duplicate rows.

Frequently asked questions

How long does the initial sync take for Zoho Invoice?

It depends on how much history is in your Zoho Invoice account. Most initial syncs finish within minutes, while large accounts can take a few hours. After that, syncs only fetch new and changed records, so they're much faster.

Can I sync only some tables or columns?

Yes. You pick which tables to sync when you set up the connection and can change the selection later. Tables you don't select are never copied to your warehouse.

What happens when Zoho Invoice's schema changes?

New fields are never added automatically. You choose which fields to sync, so data you haven't selected (sensitive personal data, for example) never lands in your warehouse. When a new field appears, it becomes available for you to add. What happens to removed or renamed fields depends on a table's sync mode: full-refresh tables always match what's currently in Zoho Invoice, so dropped fields disappear, while incremental tables keep their existing columns and history, so an old field stays and newly added fields fill in over time.

Your data lives in your own Kaivo-managed BigQuery warehouse, so the most direct option is to delete or anonymise specific records right in BigQuery. If you delete data in Zoho Invoice instead, full-refresh tables drop it on the next sync, while incremental tables keep it, so you would remove the row in BigQuery or ask us to run a full refresh. To remove everything, delete the Zoho Invoice connector in Kaivo and all of its synced data is deleted with it.

Common use cases for Zoho Invoice data

Revenue reporting

Use invoices and customer_payments to track billed and collected revenue over time.

Recurring billing

Use recurring_invoices to monitor subscription revenue.

Receivables

Join invoices with contacts to track outstanding balances.

Use Zoho Invoice data in your AI and BI tools

Once Zoho Invoice data lands in your Kaivo-managed BigQuery warehouse, you can explore it with AI tools or any BI tool that connects to BigQuery. Here's how the most common destinations work with Zoho Invoice data.

Claude

Use Kaivo's MCP server to give Claude secure, workspace-scoped access to your data. Setup guide →

Power BI

Microsoft's BI tool with a native BigQuery connector. Supports direct query and scheduled refresh. Setup guide →

Data Studio

Free Google BI tool with native BigQuery support. One-click connection to your Kaivo warehouse; great for SMB teams on Google Workspace. Setup guide →

Tableau

The premium analytics standard, with native BigQuery integration. Setup guide →

Google Sheets

Use Connected Sheets to query BigQuery directly from a spreadsheet, with no SQL. Setup guide →

Excel

Connect via Power Query's BigQuery connector. Setup guide →

Metabase

Open-source BI tool with strong BigQuery support. Setup guide →

See our pricing page for Zoho Invoice connector pricing and plan details.

Chargebee: Sync Chargebee to BigQuery.
ChartMogul: Sync ChartMogul to BigQuery.
Fennoa: Sync Fennoa to BigQuery.
Fortnox: Sync Fortnox to BigQuery.
FreshBooks: Sync FreshBooks to BigQuery.
PayPal Enterprise Payments: Sync PayPal Enterprise Payments to BigQuery.

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