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Ruddr connector

Set up the Ruddr connector in Kaivo: authentication, configuration, the 13 BigQuery tables it syncs, and answers to common questions.

Written By Lauri Raivio

Last updated 16 days ago

Kaivo is a fully managed data platform that syncs your Ruddr data into a Google BigQuery warehouse and keeps it up to date automatically. There is no pipeline to build and no infrastructure to run, so you can spend your time analysing your project management data instead of moving it.

What is the Ruddr connector

Sync your Ruddr professional services data into BigQuery with Kaivo to analyse projects, time, and profitability.

CategoryProject Management
AuthenticationAPI key
SetupSelf-service

Getting started with the Ruddr connector

  1. Sign up for Kaivo and create a workspace.
  2. Connect your Ruddr account.
  3. Choose which tables to sync.
  4. Wait for the initial sync to finish.
  5. Query your data in BigQuery or your favourite AI or BI tool.

Authenticating Ruddr

Authenticate with your API Token.

FieldDescription
API Token

API token to use. Generate it in the API Keys section of your Ruddr workspace settings.

Tables and columns synced from Ruddr

Kaivo syncs 13 tables from Ruddr into a dedicated dataset in your BigQuery warehouse. Click any table to see its columns and types.

ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
created_atSTRING
currencySTRING
idSTRING
invoice_notesSTRING
is_internalBOOL
keySTRING
nameSTRING
notesSTRING
owner__idSTRING
owner__nameSTRING
payment_terms_idSTRING
record_status_idSTRING
sales_representative__idSTRING
sales_representative__nameSTRING
use_workspace_invoice_detailsBOOL
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: clients__emails

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: clients__tags

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
created_atSTRING
idSTRING
invoice_item__idSTRING
invoice_item__nameSTRING
is_activeBOOL
nameSTRING
require_attendeesBOOL
require_notesBOOL
require_receiptBOOL
unit_amountFLOAT64
unit_nameSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
amountFLOAT64
created_atSTRING
currencySTRING
dateSTRING
expense_category__idSTRING
expense_category__nameSTRING
expense_report__idSTRING
expense_report__titleSTRING
idSTRING
invoicedBOOL
is_billableBOOL
is_reimbursableBOOL
member__idSTRING
member__nameSTRING
project__client__idSTRING
project__client__nameSTRING
project__idSTRING
project__nameSTRING
status_idSTRING
vendorSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
created_atSTRING
dateSTRING
idSTRING
member__idSTRING
member__nameSTRING
notesSTRING
numberFLOAT64
titleSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
descriptionSTRING
created_atSTRING
idSTRING
is_activeBOOL
nameSTRING
read_onlyBOOL
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: holidays__occurrences

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
amount_creditedFLOAT64
amount_dueFLOAT64
amount_paidFLOAT64
bill_toSTRING
client__idSTRING
client__nameSTRING
company_nameSTRING
created_atSTRING
currencySTRING
due_onSTRING
email_bodySTRING
email_from_nameSTRING
email_subjectSTRING
idSTRING
invoice_forSTRING
issued_onSTRING
notesSTRING
numberSTRING
payment_terms_idSTRING
reply_toSTRING
send_bccBOOL
services_throughSTRING
status_idSTRING
subtotalFLOAT64
totalFLOAT64
total_taxFLOAT64
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: invoices__cc_emails

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: invoices__credit_notes

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: invoices__emails

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: invoices__lines

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
descriptionSTRING
amountFLOAT64
idSTRING
invoice_item__idSTRING
invoice_item__nameSTRING
itemSTRING
line_numberFLOAT64
project__idSTRING
project__nameSTRING
quantityFLOAT64
rateFLOAT64
taxableBOOL
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: invoices__payments

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
amountFLOAT64
idSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: invoices__projects

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
idSTRING
nameSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
descriptionSTRING
created_atSTRING
idSTRING
is_activeBOOL
nameSTRING
probabilityFLOAT64
status_idSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
billable_amountFLOAT64
created_atSTRING
expense_category__idSTRING
expense_category__nameSTRING
idSTRING
non_billable_amountFLOAT64
project__client__idSTRING
project__client__nameSTRING
project__idSTRING
project__nameSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
amountFLOAT64
created_atSTRING
dateSTRING
expense_category__idSTRING
expense_category__nameSTRING
idSTRING
invoicedBOOL
is_billableBOOL
project__client__idSTRING
project__client__nameSTRING
project__idSTRING
project__nameSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
created_atSTRING
idSTRING
is_activeBOOL
is_billableBOOL
member__idSTRING
member__nameSTRING
override_cost_rateBOOL
project__client__idSTRING
project__client__nameSTRING
project__idSTRING
project__nameSTRING
type_idSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: project_members__roles

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
idSTRING
nameSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
budgeted_hoursFLOAT64
budgeted_services_revenueFLOAT64
cap_assigned_hoursBOOL
cap_hoursBOOL
created_atSTRING
endSTRING
for_assigned_onlyBOOL
idSTRING
is_billableBOOL
lock_timeBOOL
nameSTRING
notesSTRING
orderFLOAT64
project__client__idSTRING
project__client__nameSTRING
project__idSTRING
project__nameSTRING
require_notesBOOL
startSTRING
status_idSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: project_tasks__project_members

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: project_tasks__roles

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
hoursFLOAT64
idSTRING
nameSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: project_tasks__tags

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
billing_type_idSTRING
budget__billable_expensesFLOAT64
budget__billable_hoursFLOAT64
budget__non_billable_expensesFLOAT64
budget__non_billable_hoursFLOAT64
budget__other_revenueFLOAT64
budget__revenueFLOAT64
budget__services_revenueFLOAT64
budget_modeSTRING
client__idSTRING
client__nameSTRING
created_atSTRING
currencySTRING
endSTRING
idSTRING
is_billableBOOL
is_productiveBOOL
keySTRING
nameSTRING
notesSTRING
record_status_idSTRING
requires_notesBOOL
requires_tasksBOOL
revenue_recognition_methodSTRING
sales_representative__idSTRING
sales_representative__nameSTRING
startSTRING
status_idSTRING
use_budgetBOOL
use_monthly_budgetBOOL
use_rolesBOOL
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__tags

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.
ColumnTypeDescription
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
has_moreBOOL
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: workspace members__results

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
active_start_dateSTRING
cost_method_idSTRING
created_atSTRING
default_rate_currencySTRING
emailSTRING
employment_type_idSTRING
forbid_timesheet_submission_when_below_capacityBOOL
holiday_schedule__idSTRING
holiday_schedule__nameSTRING
idSTRING
invitation_status_idSTRING
is_activeBOOL
is_billableBOOL
login_enabledBOOL
nameSTRING
receive_missing_time_remindersBOOL
security_role__idSTRING
security_role__nameSTRING
time_off_allowedBOOL
time_off_approval_modeSTRING
unsubmitted_timesheet_remindersBOOL
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: workspace members__results__availability_periods

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
idSTRING
startSTRING
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: workspace members__results__availability_periods__hours_per_day

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueFLOAT64
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: workspace members__results__cost_periods

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
cost_per_hourFLOAT64
currencySTRING
currency_nameSTRING
idSTRING
overhead_cost_per_hourFLOAT64
startSTRING
total_cost_per_hourFLOAT64
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: workspace members__results__skills

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: workspace members__results__tags

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
valueJSON
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: workspace members__results__utilization_target_periods

ColumnTypeDescription
_kaivo_parent_idSTRINGForeign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
_kaivo_idSTRINGPrimary key that uniquely identifies the row. Auto-generated by Kaivo.
idSTRING
startSTRING
target_percentageFLOAT64
_kaivo_extracted_atTIMESTAMPTimestamp that shows when the row was extracted. Auto-generated by Kaivo.

How the Ruddr sync works

After the first load, Kaivo keeps your BigQuery warehouse up to date for you. Where Ruddr supports it, each sync pulls only new and changed records so it stays fast; otherwise it refreshes the whole table. Every record keeps its original ID, so you won't get duplicate rows.

Frequently asked questions

How long does the initial sync take for Ruddr?

It depends on how much history is in your Ruddr account. Most initial syncs finish within minutes, while large accounts can take a few hours. After that, syncs only fetch new and changed records, so they're much faster.

Can I sync only some tables or columns?

Yes. You pick which tables to sync when you set up the connection and can change the selection later. Tables you don't select are never copied to your warehouse.

What happens when Ruddr's schema changes?

New fields are never added automatically. You choose which fields to sync, so data you haven't selected (sensitive personal data, for example) never lands in your warehouse. When a new field appears, it becomes available for you to add. What happens to removed or renamed fields depends on a table's sync mode: full-refresh tables always match what's currently in Ruddr, so dropped fields disappear, while incremental tables keep their existing columns and history, so an old field stays and newly added fields fill in over time.

How do I handle GDPR or data deletion requests?

Your data lives in your own Kaivo-managed BigQuery warehouse, so the most direct option is to delete or anonymise specific records right in BigQuery. If you delete data in Ruddr instead, full-refresh tables drop it on the next sync, while incremental tables keep it, so you would remove the row in BigQuery or ask us to run a full refresh. To remove everything, delete the Ruddr connector in Kaivo and all of its synced data is deleted with it.

Common use cases for Ruddr data

Project profitability

Use projects and project_budget_expenses to compare billed work against budgets.

Time tracking

Join project_tasks with project_members to measure time across projects.

Expense reporting

Use expense_reports and expense_items to track project expenses.

Use Ruddr data in your AI and BI tools

Once Ruddr data lands in your Kaivo-managed BigQuery warehouse, you can explore it with AI tools or any BI tool that connects to BigQuery. Here's how the most common destinations work with Ruddr data.

Claude

Use Kaivo's MCP server to give Claude secure, workspace-scoped access to your data. Setup guide →

Power BI

Microsoft's BI tool with a native BigQuery connector. Supports direct query and scheduled refresh. Setup guide →

Data Studio

Free Google BI tool with native BigQuery support. One-click connection to your Kaivo warehouse; great for SMB teams on Google Workspace. Setup guide →

Tableau

The premium analytics standard, with native BigQuery integration. Setup guide →

Google Sheets

Use Connected Sheets to query BigQuery directly from a spreadsheet, with no SQL. Setup guide →

Excel

Connect via Power Query's BigQuery connector. Setup guide →

Metabase

Open-source BI tool with strong BigQuery support. Setup guide →

See our pricing page for Ruddr connector pricing and plan details.

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