Sift connector
Set up the Sift connector in Kaivo: authentication, configuration, the 2 BigQuery tables it syncs, and answers to common questions.
Sift connector pricing, tier and credits on kaivo.io
Kaivo is a fully managed data platform that syncs your Sift data into a Google BigQuery warehouse and keeps it up to date automatically. There is no pipeline to build and no infrastructure to run, so you can spend your time analysing your HR data instead of moving it.
What is the Sift connector
Section titled “What is the Sift connector”Sync your JustSift directory data into BigQuery with Kaivo to report on your people directory alongside the rest of your HR data.
| Category | HR |
|---|---|
| Authentication | API key |
| Setup | Self-service |
Getting started with the Sift connector
Section titled “Getting started with the Sift connector”- Sign up for Kaivo and create a workspace.
- Connect your Sift account.
- Choose which tables to sync.
- Wait for the initial sync to finish.
- Query your data in BigQuery or your favourite AI or BI tool.
Authenticating Sift
Section titled “Authenticating Sift”Authenticate with your API Token.
| Field | Description |
|---|---|
| API Token | |
| API token to use for accessing the Sift API. Obtain this token from your Sift account administrator. |
|
Tables and columns synced from Sift
Section titled “Tables and columns synced from Sift”Kaivo syncs 2 tables from Sift into a dedicated dataset in your BigQuery warehouse. Click any table to see its columns and types.
fields (8 columns)
| Column | Type | Description |
|---|---|---|
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
type |
STRING |
|
display_name |
STRING |
|
filterable |
BOOL |
|
id |
STRING |
|
object_key |
STRING |
|
searchable |
BOOL |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
peoples (32 columns)
| Column | Type | Description |
|---|---|---|
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
anniversary_date |
STRING |
|
background_url |
STRING |
|
bio |
STRING |
|
company_name |
STRING |
|
custom_picture_url |
STRING |
|
department |
STRING |
|
direct_report_count |
FLOAT64 |
|
directory_id |
STRING |
|
display_name |
STRING |
|
email |
STRING |
|
extension |
STRING |
|
first_name |
STRING |
|
has_name_pronunciation |
BOOL |
|
hrbp_name |
STRING |
|
id |
STRING |
|
inclusive_pronouns__code |
STRING |
|
inclusive_pronouns__is_other |
BOOL |
|
is_team_leader |
BOOL |
|
last_name |
STRING |
|
message_address |
STRING |
|
office_city |
STRING |
|
office_state |
STRING |
|
office_street |
STRING |
|
phone |
STRING |
|
picture_url |
STRING |
|
team |
STRING |
|
team_leader_id |
STRING |
|
timezone_and_work_hours__timezone |
STRING |
|
title |
STRING |
|
total_report_count |
FLOAT64 |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
Subtable: peoples__education
Section titled “Subtable: peoples__education”| Column | Type | Description |
|---|---|---|
_kaivo_parent_id |
STRING |
Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo. |
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
class_year |
STRING |
|
degree_type |
STRING |
|
school__id |
STRING |
|
school__name |
STRING |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
Subtable: peoples__education__concentrations
Section titled “Subtable: peoples__education__concentrations”| Column | Type | Description |
|---|---|---|
_kaivo_parent_id |
STRING |
Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo. |
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
value |
STRING |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
Subtable: peoples__education__fields_of_study
Section titled “Subtable: peoples__education__fields_of_study”| Column | Type | Description |
|---|---|---|
_kaivo_parent_id |
STRING |
Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo. |
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
value |
STRING |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
Subtable: peoples__education__minors
Section titled “Subtable: peoples__education__minors”| Column | Type | Description |
|---|---|---|
_kaivo_parent_id |
STRING |
Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo. |
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
value |
STRING |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
Subtable: peoples__experience
Section titled “Subtable: peoples__experience”| Column | Type | Description |
|---|---|---|
_kaivo_parent_id |
STRING |
Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo. |
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
location |
STRING |
|
role |
STRING |
|
tenure__end__month |
FLOAT64 |
|
tenure__end__year |
FLOAT64 |
|
tenure__start__month |
FLOAT64 |
|
tenure__start__year |
FLOAT64 |
|
workplace__logo_url |
STRING |
|
workplace__title |
STRING |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
Subtable: peoples__interests
Section titled “Subtable: peoples__interests”| Column | Type | Description |
|---|---|---|
_kaivo_parent_id |
STRING |
Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo. |
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
value |
STRING |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
Subtable: peoples__languages
Section titled “Subtable: peoples__languages”| Column | Type | Description |
|---|---|---|
_kaivo_parent_id |
STRING |
Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo. |
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
description |
STRING |
|
language |
STRING |
|
proficiency__level |
STRING |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
Subtable: peoples__languages__proficiency__skills
Section titled “Subtable: peoples__languages__proficiency__skills”| Column | Type | Description |
|---|---|---|
_kaivo_parent_id |
STRING |
Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo. |
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
value |
STRING |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
Subtable: peoples__reach_out_to_me_for__cf_autocomplete_text_collection
Section titled “Subtable: peoples__reach_out_to_me_for__cf_autocomplete_text_collection”| Column | Type | Description |
|---|---|---|
_kaivo_parent_id |
STRING |
Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo. |
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
value |
STRING |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
Subtable: peoples__reach_out_to_me_for__cf_autocomplete_text_collection1
Section titled “Subtable: peoples__reach_out_to_me_for__cf_autocomplete_text_collection1”| Column | Type | Description |
|---|---|---|
_kaivo_parent_id |
STRING |
Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo. |
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
value |
STRING |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
Subtable: peoples__reach_out_to_me_for__general
Section titled “Subtable: peoples__reach_out_to_me_for__general”| Column | Type | Description |
|---|---|---|
_kaivo_parent_id |
STRING |
Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo. |
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
value |
STRING |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
Subtable: peoples__reach_out_to_me_for__projects
Section titled “Subtable: peoples__reach_out_to_me_for__projects”| Column | Type | Description |
|---|---|---|
_kaivo_parent_id |
STRING |
Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo. |
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
value |
STRING |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
Subtable: peoples__reporting_path
Section titled “Subtable: peoples__reporting_path”| Column | Type | Description |
|---|---|---|
_kaivo_parent_id |
STRING |
Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo. |
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
value |
STRING |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
Subtable: peoples__skills
Section titled “Subtable: peoples__skills”| Column | Type | Description |
|---|---|---|
_kaivo_parent_id |
STRING |
Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo. |
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
is_featured |
BOOL |
|
level |
FLOAT64 |
|
name |
STRING |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
Subtable: peoples__timezone_and_work_hours__work_hours
Section titled “Subtable: peoples__timezone_and_work_hours__work_hours”| Column | Type | Description |
|---|---|---|
_kaivo_parent_id |
STRING |
Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo. |
_kaivo_id |
STRING |
Primary key that uniquely identifies the row. Auto-generated by Kaivo. |
day |
FLOAT64 |
|
end_time__hour |
FLOAT64 |
|
end_time__minute |
FLOAT64 |
|
location |
STRING |
|
start_time__hour |
FLOAT64 |
|
start_time__minute |
FLOAT64 |
|
_kaivo_extracted_at |
TIMESTAMP |
Timestamp that shows when the row was extracted. Auto-generated by Kaivo. |
How the Sift sync works
Section titled “How the Sift sync works”After the first load, Kaivo keeps your BigQuery warehouse up to date for you. Where Sift supports it, each sync pulls only new and changed records so it stays fast; otherwise it refreshes the whole table. Every record keeps its original ID, so you won’t get duplicate rows.
Frequently asked questions
Section titled “Frequently asked questions”How long does the initial sync take for Sift?
Section titled “How long does the initial sync take for Sift?”It depends on how much history is in your Sift account. Most initial syncs finish within minutes, while large accounts can take a few hours. After that, syncs only fetch new and changed records, so they’re much faster.
Can I sync only some tables or columns?
Section titled “Can I sync only some tables or columns?”Yes. You pick which tables to sync when you set up the connection and can change the selection later. Tables you don’t select are never copied to your warehouse.
What happens when Sift’s schema changes?
Section titled “What happens when Sift’s schema changes?”New fields are never added automatically. You choose which fields to sync, so data you haven’t selected (sensitive personal data, for example) never lands in your warehouse. When a new field appears, it becomes available for you to add. What happens to removed or renamed fields depends on a table’s sync mode: full-refresh tables always match what’s currently in Sift, so dropped fields disappear, while incremental tables keep their existing columns and history, so an old field stays and newly added fields fill in over time.
How do I handle GDPR or data deletion requests?
Section titled “How do I handle GDPR or data deletion requests?”Your data lives in your own Kaivo-managed BigQuery warehouse, so the most direct option is to delete or anonymise specific records right in BigQuery. If you delete data in Sift instead, full-refresh tables drop it on the next sync, while incremental tables keep it, so you would remove the row in BigQuery or ask us to run a full refresh. To remove everything, delete the Sift connector in Kaivo and all of its synced data is deleted with it.
Common use cases for Sift data
Section titled “Common use cases for Sift data”Directory reporting
Section titled “Directory reporting”Use peoples to report on your organisation’s people directory.
Field analysis
Section titled “Field analysis”Use fields to understand how people profiles are structured.
Combine with other data
Section titled “Combine with other data”Bring directory data into BigQuery to join it with your HR data.
Use Sift data in your AI and BI tools
Section titled “Use Sift data in your AI and BI tools”Once Sift data lands in your Kaivo-managed BigQuery warehouse, you can explore it with AI tools or any BI tool that connects to BigQuery. Here’s how the most common destinations work with Sift data.
Claude
Section titled “Claude”Use Kaivo’s MCP server to give Claude secure, workspace-scoped access to your data. Setup guide →
Power BI
Section titled “Power BI”Microsoft’s BI tool with a native BigQuery connector. Supports direct query and scheduled refresh. Setup guide →
Data Studio
Section titled “Data Studio”Free Google BI tool with native BigQuery support. One-click connection to your Kaivo warehouse; great for SMB teams on Google Workspace. Setup guide →
Tableau
Section titled “Tableau”The premium analytics standard, with native BigQuery integration. Setup guide →
Google Sheets
Section titled “Google Sheets”Use Connected Sheets to query BigQuery directly from a spreadsheet, with no SQL. Setup guide →
Connect via Power Query’s BigQuery connector. Setup guide →
Metabase
Section titled “Metabase”Open-source BI tool with strong BigQuery support. Setup guide →
See our pricing page for Sift connector pricing and plan details.
Related connectors
Section titled “Related connectors”- Greenhouse: Sync Greenhouse to BigQuery.
- Kellokortti: Sync Kellokortti to BigQuery.
- Nepton: Sync Nepton to BigQuery.
- Teamtailor: Sync Teamtailor to BigQuery.
- 7shifts: Sync 7shifts to BigQuery.
- Ashby: Sync Ashby to BigQuery.