Zoho Inventory connector

Set up the Zoho Inventory connector in Kaivo: authentication, configuration, the 13 BigQuery tables it syncs, and answers to common questions.

Written By Lauri Raivio

Last updated About 1 hour ago

Kaivo is a fully managed data platform that syncs your Zoho Inventory data into a Google BigQuery warehouse and keeps it up to date automatically. There is no pipeline to build and no infrastructure to run, so you can spend your time analysing your ERP data instead of moving it.

What is the Zoho Inventory connector

Sync your Zoho Inventory data into BigQuery with Kaivo to analyse stock, orders, and purchasing in one place.

CategoryERP
StatusGenerally available
AuthenticationAPI key
SetupSelf-service

Getting started with the Zoho Inventory connector

  1. Sign up for Kaivo and create a workspace.
  2. Connect your Zoho Inventory account.
  3. Choose which tables to sync.
  4. Wait for the initial sync to finish.
  5. Query your data in BigQuery or your favourite AI or BI tool.

Authenticating Zoho Inventory

Authenticate with your Zoho Inventory credentials. You provide:

FieldDescription
OAuth Client Secret

The Client Secret of your Zoho Inventory developer application.

OAuth Refresh Token

The refresh token obtained after completing the OAuth authorization flow.

Prerequisites

Zoho Inventory only supports OAuth, so you need your own Zoho developer application:

  1. Go to the Zoho API Console, create a Self Client (the simplest option for a data sync), and note your Client ID and Client Secret.
  2. Generate a grant token for the ZohoInventory.fullaccess.all scope, then exchange it for a Refresh Token (see Zoho Inventory OAuth docs). Use the accounts URL for your account's domain, e.g. accounts.zoho.com (US) or accounts.zoho.eu (EU).

Then enter those values below.

Need help, or want an easier way to connect? Reach our team via the chat in the bottom-right corner.

Configuring the Zoho Inventory connector

When you set up the connector, you provide:

FieldDescription
Domain

The domain suffix for the Zoho Inventory API based on your data center location (e.g., 'com', 'eu', 'in', etc.)

OAuth Client ID

The Client ID of your Zoho Inventory developer application.

Start Date

Any data before this date will not be fetched.

Tables and columns synced from Zoho Inventory

Kaivo syncs 13 tables from Zoho Inventory into a dedicated dataset in your BigQuery warehouse. Click any table to see its columns and types.

How the Zoho Inventory sync works

After the first load, Kaivo keeps your BigQuery warehouse up to date for you. Where Zoho Inventory supports it, each sync pulls only new and changed records so it stays fast; otherwise it refreshes the whole table. Every record keeps its original ID, so you won't get duplicate rows.

Frequently asked questions

How long does the initial sync take for Zoho Inventory?

It depends on how much history is in your Zoho Inventory account. Most initial syncs finish within minutes, while large accounts can take a few hours. After that, syncs only fetch new and changed records, so they're much faster.

Can I sync only some tables or columns?

Yes. You pick which tables to sync when you set up the connection and can change the selection later. Tables you don't select are never copied to your warehouse.

What happens when Zoho Inventory's schema changes?

New fields are never added automatically. You choose which fields to sync, so data you haven't selected (sensitive personal data, for example) never lands in your warehouse. When a new field appears, it becomes available for you to add. What happens to removed or renamed fields depends on a table's sync mode: full-refresh tables always match what's currently in Zoho Inventory, so dropped fields disappear, while incremental tables keep their existing columns and history, so an old field stays and newly added fields fill in over time.

How do I handle GDPR or data deletion requests?

Your data lives in your own Kaivo-managed BigQuery warehouse, so the most direct option is to delete or anonymise specific records right in BigQuery. If you delete data in Zoho Inventory instead, full-refresh tables drop it on the next sync, while incremental tables keep it, so you would remove the row in BigQuery or ask us to run a full refresh. To remove everything, delete the Zoho Inventory connector in Kaivo and all of its synced data is deleted with it.

Common use cases for Zoho Inventory data

Sales reporting

Use sales_orders and invoices to track revenue and demand over time.

Inventory analysis

Join items with warehouses and item_adjustments to monitor stock levels.

Purchasing

Use purchase_orders to track buying and restocking.

Use Zoho Inventory data in your AI and BI tools

Once Zoho Inventory data lands in your Kaivo-managed BigQuery warehouse, you can explore it with AI tools or any BI tool that connects to BigQuery. Here's how the most common destinations work with Zoho Inventory data.

Claude

Use Kaivo's MCP server to give Claude secure, workspace-scoped access to your data. Setup guide →

Power BI

Microsoft's BI tool with a native BigQuery connector. Supports direct query and scheduled refresh. Setup guide →

Data Studio

Free Google BI tool with native BigQuery support. One-click connection to your Kaivo warehouse; great for SMB teams on Google Workspace. Setup guide →

Tableau

The premium analytics standard, with native BigQuery integration. Setup guide →

Google Sheets

Use Connected Sheets to query BigQuery directly from a spreadsheet, with no SQL. Setup guide →

Excel

Connect via Power Query's BigQuery connector. Setup guide →

Metabase

Open-source BI tool with strong BigQuery support. Setup guide →

See our pricing page for Zoho Inventory connector pricing and plan details.