NetSuite Saved Searches connector

Set up the NetSuite Saved Searches connector in Kaivo: authentication, configuration, the BigQuery tables it syncs, and answers to common questions.

Written By Lauri Raivio

Last updated About 1 hour ago

Kaivo is a fully managed data platform that syncs your NetSuite Saved Searches data into a Google BigQuery warehouse and keeps it up to date automatically. There is no pipeline to build and no infrastructure to run, so you can spend your time analysing your ERP data instead of moving it.

What is the NetSuite Saved Searches connector

Sync your NetSuite saved searches into BigQuery with Kaivo so the reports you already built in NetSuite can power dashboards alongside the rest of your data.

Category	ERP, Finance & Payments
Status	Generally available
Authentication	API key
Setup	Self-service

Getting started with the NetSuite Saved Searches connector

Sign up for Kaivo and create a workspace.
Connect your NetSuite Saved Searches account.
Choose which tables to sync.
Wait for the initial sync to finish.
Query your data in BigQuery or your favourite AI or BI tool.

Authenticating NetSuite Saved Searches

Authenticate with your NetSuite Saved Searches credentials. You provide:

Field	Description
Consumer Key	Consumer key associated with your integration
Consumer Secret	Consumer secret associated with your integration
Token Key (Token ID)	Access token key
Token Secret	Access token secret

Configuring the NetSuite Saved Searches connector

When you set up the connector, you provide:

Field	Description
Realm (Account ID)	Netsuite realm e.g. 2344535, or 2344535_SB1 for sandbox
Search Record Type	The NetSuite SearchRecordType to use. See possible standard values. For custom record types, enter the script ID of the custom record type (e.g. `customrecord_my_type`).

Tables and columns synced from NetSuite Saved Searches

The streams and columns for this connector aren't listed automatically yet.

How the NetSuite Saved Searches sync works

After the first load, Kaivo keeps your BigQuery warehouse up to date for you. Where NetSuite Saved Searches supports it, each sync pulls only new and changed records so it stays fast; otherwise it refreshes the whole table. Every record keeps its original ID, so you won't get duplicate rows.

Frequently asked questions

How long does the initial sync take for NetSuite Saved Searches?

It depends on how much history is in your NetSuite Saved Searches account. Most initial syncs finish within minutes, while large accounts can take a few hours. After that, syncs only fetch new and changed records, so they're much faster.

Can I sync only some tables or columns?

Yes. You pick which tables to sync when you set up the connection and can change the selection later. Tables you don't select are never copied to your warehouse.

What happens when NetSuite Saved Searches's schema changes?

New fields are never added automatically. You choose which fields to sync, so data you haven't selected (sensitive personal data, for example) never lands in your warehouse. When a new field appears, it becomes available for you to add. What happens to removed or renamed fields depends on a table's sync mode: full-refresh tables always match what's currently in NetSuite Saved Searches, so dropped fields disappear, while incremental tables keep their existing columns and history, so an old field stays and newly added fields fill in over time.

Your data lives in your own Kaivo-managed BigQuery warehouse, so the most direct option is to delete or anonymise specific records right in BigQuery. If you delete data in NetSuite Saved Searches instead, full-refresh tables drop it on the next sync, while incremental tables keep it, so you would remove the row in BigQuery or ask us to run a full refresh. To remove everything, delete the NetSuite Saved Searches connector in Kaivo and all of its synced data is deleted with it.

Common use cases for NetSuite Saved Searches data

Reuse existing reports

Bring the saved searches your team relies on into BigQuery without rebuilding them.

Combine with other sources

Join saved search results with CRM or e-commerce data for a fuller picture.

Scheduled dashboards

Turn saved searches into always-current dashboards in your BI tool.

Historical trends

Keep a synced history of saved search results to track how numbers change over time.

Use NetSuite Saved Searches data in your AI and BI tools

Once NetSuite Saved Searches data lands in your Kaivo-managed BigQuery warehouse, you can explore it with AI tools or any BI tool that connects to BigQuery. Here's how the most common destinations work with NetSuite Saved Searches data.

Claude

Use Kaivo's MCP server to give Claude secure, workspace-scoped access to your data. Setup guide →

Power BI

Microsoft's BI tool with a native BigQuery connector. Supports direct query and scheduled refresh. Setup guide →

Data Studio

Free Google BI tool with native BigQuery support. One-click connection to your Kaivo warehouse; great for SMB teams on Google Workspace. Setup guide →

Tableau

The premium analytics standard, with native BigQuery integration. Setup guide →

Google Sheets

Use Connected Sheets to query BigQuery directly from a spreadsheet, with no SQL. Setup guide →

Excel

Connect via Power Query's BigQuery connector. Setup guide →

Metabase

Open-source BI tool with strong BigQuery support. Setup guide →

See our pricing page for NetSuite Saved Searches connector pricing and plan details.

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