HiBob connector

Set up the HiBob connector in Kaivo: authentication, configuration, the 3 BigQuery tables it syncs, and answers to common questions.

Written By Lauri Raivio

Last updated 16 days ago

Kaivo is a fully managed data platform that syncs your HiBob data into a Google BigQuery warehouse and keeps it up to date automatically. There is no pipeline to build and no infrastructure to run, so you can spend your time analysing your HR data instead of moving it.

What is the HiBob connector

Sync your HiBob HR data into BigQuery with Kaivo to report on headcount and people data without exporting spreadsheets.

Category	HR
Authentication	Username and password
Setup	Self-service

Getting started with the HiBob connector

Sign up for Kaivo and create a workspace.
Connect your HiBob account.
Choose which tables to sync.
Wait for the initial sync to finish.
Query your data in BigQuery or your favourite AI or BI tool.

Authenticating HiBob

Connect with your HiBob login. You provide:

Field	Description
Password	Your HiBob service user token, shown once when the service user is created under Settings → Integrations → Service Users.

Configuring the HiBob connector

When you set up the connector, you provide:

Field	Description
Username	Your HiBob service user ID, created under Settings → Integrations → Service Users.

Tables and columns synced from HiBob

Kaivo syncs 3 tables from HiBob into a dedicated dataset in your BigQuery warehouse. Click any table to see its columns and types.

employees (41 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`about__avatar`	`STRING`
`about__food_preferences`	`STRING`
`about__hobbies`	`STRING`
`about__superpowers`	`STRING`
`company_id`	`STRING`
`display_name`	`STRING`
`email`	`STRING`
`employee__last_day_of_work`	`STRING`
`employee__veteran_status`	`STRING`
`first_name`	`STRING`
`full_name`	`STRING`
`home__private_email`	`STRING`
`id`	`STRING`
`internal__lifecycle_status`	`STRING`
`internal__status`	`STRING`
`internal__termination_date`	`STRING`
`internal__termination_reason`	`STRING`
`personal__honorific`	`STRING`
`personal__nationality`	`STRING`
`personal__pronouns`	`STRING`
`personal__short_birth_date`	`STRING`
`surname`	`STRING`
`work__active_effective_date`	`STRING`
`work__custom__field_1698036945383`	`STRING`
`work__days_of_previous_service`	`STRING`
`work__department`	`STRING`
`work__employee_id_in_company`	`STRING`
`work__is_manager`	`STRING`
`work__manager`	`STRING`
`work__original_start_date`	`STRING`
`work__short_start_date`	`STRING`
`work__site`	`STRING`
`work__site_id`	`STRING`
`work__start_date`	`STRING`
`work__tenure_duration_years`	`STRING`
`work__tenure_years`	`STRING`
`work__title`	`STRING`
`work__work_change_type`	`STRING`
`work__years_of_service`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

payroll (91 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`about__avatar`	`STRING`
`avatar_url`	`STRING`
`company_id`	`FLOAT64`
`cover_image_url`	`STRING`
`creation_date_time`	`STRING`
`display_name`	`STRING`
`email`	`STRING`
`financial__account_name`	`STRING`
`financial__accountnumber`	`STRING`
`financial__bank_account_type`	`STRING`
`financial__bank_name`	`STRING`
`financial__custom__field_1692991687729`	`STRING`
`financial__passport_number`	`STRING`
`first_name`	`STRING`
`full_name`	`STRING`
`home__family_status`	`STRING`
`home__legal_gender`	`STRING`
`home__mobile_phone`	`STRING`
`home__number_of_kids`	`FLOAT64`
`home__private_email`	`STRING`
`home__private_phone`	`STRING`
`id`	`STRING`
`internal__current_active_status_start_date`	`STRING`
`internal__lifecycle_status`	`STRING`
`internal__status`	`STRING`
`payroll__custom__field_1694738605040`	`FLOAT64`
`payroll__custom__field_1694739058581`	`STRING`
`payroll__custom__field_1694739102985`	`FLOAT64`
`payroll__employment__type`	`STRING`
`payroll__employment__active_effective_date`	`STRING`
`payroll__employment__actual_working_pattern__days__friday`	`FLOAT64`
`payroll__employment__actual_working_pattern__days__monday`	`FLOAT64`
`payroll__employment__actual_working_pattern__days__saturday`	`FLOAT64`
`payroll__employment__actual_working_pattern__days__sunday`	`FLOAT64`
`payroll__employment__actual_working_pattern__days__thursday`	`FLOAT64`
`payroll__employment__actual_working_pattern__days__tuesday`	`FLOAT64`
`payroll__employment__actual_working_pattern__days__wednesday`	`FLOAT64`
`payroll__employment__actual_working_pattern__hours_per_day`	`FLOAT64`
`payroll__employment__actual_working_pattern__working_pattern_id`	`FLOAT64`
`payroll__employment__actual_working_pattern__working_pattern_type`	`STRING`
`payroll__employment__calendar_id`	`FLOAT64`
`payroll__employment__contract`	`STRING`
`payroll__employment__fte`	`FLOAT64`
`payroll__employment__hours_in_day_not_worked`	`FLOAT64`
`payroll__employment__salary_pay_type`	`STRING`
`payroll__employment__site_working_pattern__days__friday`	`FLOAT64`
`payroll__employment__site_working_pattern__days__monday`	`FLOAT64`
`payroll__employment__site_working_pattern__days__saturday`	`FLOAT64`
`payroll__employment__site_working_pattern__days__sunday`	`FLOAT64`
`payroll__employment__site_working_pattern__days__thursday`	`FLOAT64`
`payroll__employment__site_working_pattern__days__tuesday`	`FLOAT64`
`payroll__employment__site_working_pattern__days__wednesday`	`FLOAT64`
`payroll__employment__site_working_pattern__hours_per_day`	`FLOAT64`
`payroll__employment__site_working_pattern__working_pattern_id`	`FLOAT64`
`payroll__employment__site_working_pattern__working_pattern_type`	`STRING`
`payroll__employment__weekly_hours`	`FLOAT64`
`payroll__time_since_last_salary_change__humanize`	`STRING`
`payroll__time_since_last_salary_change__period_iso`	`STRING`
`payroll__time_since_last_salary_change__sort_factor`	`FLOAT64`
`surname`	`STRING`
`work__active_effective_date`	`STRING`
`work__days_of_previous_service`	`FLOAT64`
`work__department`	`STRING`
`work__direct_reports`	`FLOAT64`
`work__duration_of_employment__humanize`	`STRING`
`work__duration_of_employment__period_iso`	`STRING`
`work__duration_of_employment__sort_factor`	`FLOAT64`
`work__employee_id_in_company`	`FLOAT64`
`work__indirect_reports`	`FLOAT64`
`work__is_manager`	`BOOL`
`work__manager`	`STRING`
`work__original_start_date`	`STRING`
`work__reports_to__display_name`	`STRING`
`work__reports_to__email`	`STRING`
`work__reports_to__first_name`	`STRING`
`work__reports_to__id`	`STRING`
`work__reports_to__surname`	`STRING`
`work__reports_to_id_in_company`	`FLOAT64`
`work__short_start_date`	`STRING`
`work__site`	`STRING`
`work__site_id`	`FLOAT64`
`work__start_date`	`STRING`
`work__tenure_duration__humanize`	`STRING`
`work__tenure_duration__period_iso`	`STRING`
`work__tenure_duration__sort_factor`	`FLOAT64`
`work__tenure_duration_years`	`FLOAT64`
`work__tenure_years`	`FLOAT64`
`work__title`	`STRING`
`work__years_of_service`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: payrollaboutfood_preferences

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: payrollabouthobbies

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: payrollaboutsuperpowers

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: payrollidentificationcustom__field_1697450926907

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: payrollpayrollactual_payment

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: payrollpayrolldeductions

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: payrollpayrollemployment_type

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`type`	`STRING`
`active_effective_date`	`STRING`
`actual_working_pattern__days__friday`	`FLOAT64`
`actual_working_pattern__days__monday`	`FLOAT64`
`actual_working_pattern__days__saturday`	`FLOAT64`
`actual_working_pattern__days__sunday`	`FLOAT64`
`actual_working_pattern__days__thursday`	`FLOAT64`
`actual_working_pattern__days__tuesday`	`FLOAT64`
`actual_working_pattern__days__wednesday`	`FLOAT64`
`actual_working_pattern__hours_per_day`	`FLOAT64`
`actual_working_pattern__working_pattern_id`	`FLOAT64`
`actual_working_pattern__working_pattern_type`	`STRING`
`calendar_id`	`FLOAT64`
`calendar_name`	`STRING`
`can_be_deleted`	`BOOL`
`change__changed_by_id`	`STRING`
`contract`	`STRING`
`effective_date`	`STRING`
`fte`	`FLOAT64`
`hours_in_day_not_worked`	`FLOAT64`
`id`	`FLOAT64`
`is_current`	`BOOL`
`modification_date`	`STRING`
`salary_pay_type`	`STRING`
`site_working_pattern__days__friday`	`FLOAT64`
`site_working_pattern__days__monday`	`FLOAT64`
`site_working_pattern__days__saturday`	`FLOAT64`
`site_working_pattern__days__sunday`	`FLOAT64`
`site_working_pattern__days__thursday`	`FLOAT64`
`site_working_pattern__days__tuesday`	`FLOAT64`
`site_working_pattern__days__wednesday`	`FLOAT64`
`site_working_pattern__hours_per_day`	`FLOAT64`
`site_working_pattern__working_pattern_id`	`FLOAT64`
`site_working_pattern__working_pattern_type`	`STRING`
`weekly_hours`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: payrollpayrollentitlements

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: payrollpayrollequity

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: payrollpayrollsalary

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`active_effective_date`	`STRING`
`base__currency`	`STRING`
`base__value`	`FLOAT64`
`can_be_deleted`	`BOOL`
`change__changed_by_id`	`STRING`
`change__reason`	`STRING`
`effective_date`	`STRING`
`end_effective_date`	`STRING`
`id`	`FLOAT64`
`is_current`	`BOOL`
`modification_date`	`STRING`
`pay_frequency`	`STRING`
`pay_period`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: payrollpayrollvariable_payment

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: payrollworkcustom__field_1698036945383

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

profiles (39 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`about__avatar`	`STRING`
`company_id`	`FLOAT64`
`display_name`	`STRING`
`email`	`STRING`
`first_name`	`STRING`
`home__private_email`	`STRING`
`id`	`STRING`
`surname`	`STRING`
`work__active_effective_date`	`STRING`
`work__days_of_previous_service`	`FLOAT64`
`work__department`	`STRING`
`work__direct_reports`	`FLOAT64`
`work__duration_of_employment__humanize`	`STRING`
`work__duration_of_employment__period_iso`	`STRING`
`work__duration_of_employment__sort_factor`	`FLOAT64`
`work__employee_id_in_company`	`FLOAT64`
`work__indirect_reports`	`FLOAT64`
`work__is_manager`	`BOOL`
`work__manager`	`STRING`
`work__original_start_date`	`STRING`
`work__reports_to__display_name`	`STRING`
`work__reports_to__email`	`STRING`
`work__reports_to__first_name`	`STRING`
`work__reports_to__id`	`STRING`
`work__reports_to__surname`	`STRING`
`work__reports_to_id_in_company`	`FLOAT64`
`work__short_start_date`	`STRING`
`work__site`	`STRING`
`work__site_id`	`FLOAT64`
`work__start_date`	`STRING`
`work__tenure_duration__humanize`	`STRING`
`work__tenure_duration__period_iso`	`STRING`
`work__tenure_duration__sort_factor`	`FLOAT64`
`work__tenure_duration_years`	`FLOAT64`
`work__tenure_years`	`FLOAT64`
`work__title`	`STRING`
`work__years_of_service`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: profilesaboutfood_preferences

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: profilesabouthobbies

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: profilesaboutsuperpowers

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: profilesworkcustom__field_1698036945383

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

How the HiBob sync works

After the first load, Kaivo keeps your BigQuery warehouse up to date for you. Where HiBob supports it, each sync pulls only new and changed records so it stays fast; otherwise it refreshes the whole table. Every record keeps its original ID, so you won't get duplicate rows.

Frequently asked questions

How long does the initial sync take for HiBob?

It depends on how much history is in your HiBob account. Most initial syncs finish within minutes, while large accounts can take a few hours. After that, syncs only fetch new and changed records, so they're much faster.

Can I sync only some tables or columns?

Yes. You pick which tables to sync when you set up the connection and can change the selection later. Tables you don't select are never copied to your warehouse.

What happens when HiBob's schema changes?

New fields are never added automatically. You choose which fields to sync, so data you haven't selected (sensitive personal data, for example) never lands in your warehouse. When a new field appears, it becomes available for you to add. What happens to removed or renamed fields depends on a table's sync mode: full-refresh tables always match what's currently in HiBob, so dropped fields disappear, while incremental tables keep their existing columns and history, so an old field stays and newly added fields fill in over time.

Your data lives in your own Kaivo-managed BigQuery warehouse, so the most direct option is to delete or anonymise specific records right in BigQuery. If you delete data in HiBob instead, full-refresh tables drop it on the next sync, while incremental tables keep it, so you would remove the row in BigQuery or ask us to run a full refresh. To remove everything, delete the HiBob connector in Kaivo and all of its synced data is deleted with it.

Common use cases for HiBob data

Headcount reporting

Use employees and profiles to track headcount and changes over time.

Payroll view

Use payroll to report on pay alongside the rest of your people data.

People analytics

Bring HiBob data into BigQuery to build people reports tailored to your business.

Use HiBob data in your AI and BI tools

Once HiBob data lands in your Kaivo-managed BigQuery warehouse, you can explore it with AI tools or any BI tool that connects to BigQuery. Here's how the most common destinations work with HiBob data.

Claude

Use Kaivo's MCP server to give Claude secure, workspace-scoped access to your data. Setup guide →

Power BI

Microsoft's BI tool with a native BigQuery connector. Supports direct query and scheduled refresh. Setup guide →

Data Studio

Free Google BI tool with native BigQuery support. One-click connection to your Kaivo warehouse; great for SMB teams on Google Workspace. Setup guide →

Tableau

The premium analytics standard, with native BigQuery integration. Setup guide →

Google Sheets

Use Connected Sheets to query BigQuery directly from a spreadsheet, with no SQL. Setup guide →

Excel

Connect via Power Query's BigQuery connector. Setup guide →

Metabase

Open-source BI tool with strong BigQuery support. Setup guide →

See our pricing page for HiBob connector pricing and plan details.

Greenhouse: Sync Greenhouse to BigQuery.
Kellokortti: Sync Kellokortti to BigQuery.
Nepton: Sync Nepton to BigQuery.
Teamtailor: Sync Teamtailor to BigQuery.
7shifts: Sync 7shifts to BigQuery.
Ashby: Sync Ashby to BigQuery.

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What is the HiBob connector

Getting started with the HiBob connector

Authenticating HiBob

Configuring the HiBob connector

Tables and columns synced from HiBob

Subtable: payroll__about__food_preferences

Subtable: payroll__about__hobbies

Subtable: payroll__about__superpowers

Subtable: payroll__identification__custom__field_1697450926907

Subtable: payroll__payroll__actual_payment

Subtable: payroll__payroll__deductions

Subtable: payroll__payroll__employment_type

Subtable: payroll__payroll__entitlements

Subtable: payroll__payroll__equity

Subtable: payroll__payroll__salary

Subtable: payroll__payroll__variable_payment

Subtable: payroll__work__custom__field_1698036945383

Subtable: profiles__about__food_preferences

Subtable: profiles__about__hobbies

Subtable: profiles__about__superpowers

Subtable: profiles__work__custom__field_1698036945383