Timely connector

Set up the Timely connector in Kaivo: authentication, configuration, the 5 BigQuery tables it syncs, and answers to common questions.

Written By Lauri Raivio

Last updated 16 days ago

Kaivo is a fully managed data platform that syncs your Timely data into a Google BigQuery warehouse and keeps it up to date automatically. There is no pipeline to build and no infrastructure to run, so you can spend your time analysing your project management data instead of moving it.

What is the Timely connector

Sync your Timely time tracking data into BigQuery with Kaivo to analyse hours and project profitability.

Category	Project Management
Authentication	API key
Setup	Self-service

Getting started with the Timely connector

Sign up for Kaivo and create a workspace.
Connect your Timely account.
Choose which tables to sync.
Wait for the initial sync to finish.
Query your data in BigQuery or your favourite AI or BI tool.

Authenticating Timely

Authenticate with your Bearer Token.

Field	Description
Bearer Token	Your Timely API bearer token.

Configuring the Timely connector

When you set up the connector, you provide:

Field	Description
Account ID	Your Timely account ID.
Start Date	Any data before this date will not be fetched.

Tables and columns synced from Timely

Kaivo syncs 5 tables from Timely into a dedicated dataset in your BigQuery warehouse. Click any table to see its columns and types.

clients (6 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`active`	`BOOL`
`id`	`FLOAT64`
`name`	`STRING`
`updated_at`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

events (101 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`billable`	`BOOL`
`billed`	`BOOL`
`cost__amount`	`FLOAT64`
`cost__currency_code`	`STRING`
`cost__formatted`	`STRING`
`cost__fractional`	`FLOAT64`
`created_at`	`FLOAT64`
`created_from`	`STRING`
`creator_id`	`FLOAT64`
`day`	`STRING`
`deleted`	`BOOL`
`draft`	`BOOL`
`duration__formatted`	`STRING`
`duration__hours`	`FLOAT64`
`duration__minutes`	`FLOAT64`
`duration__seconds`	`FLOAT64`
`duration__total_hours`	`FLOAT64`
`duration__total_minutes`	`FLOAT64`
`duration__total_seconds`	`FLOAT64`
`estimated`	`BOOL`
`estimated_cost__amount`	`FLOAT64`
`estimated_cost__currency_code`	`STRING`
`estimated_cost__formatted`	`STRING`
`estimated_cost__fractional`	`FLOAT64`
`estimated_duration__formatted`	`STRING`
`estimated_duration__hours`	`FLOAT64`
`estimated_duration__minutes`	`FLOAT64`
`estimated_duration__seconds`	`FLOAT64`
`estimated_duration__total_hours`	`FLOAT64`
`estimated_duration__total_minutes`	`FLOAT64`
`estimated_duration__total_seconds`	`FLOAT64`
`estimated_internal_cost__amount`	`FLOAT64`
`estimated_internal_cost__currency_code`	`STRING`
`estimated_internal_cost__formatted`	`STRING`
`estimated_internal_cost__fractional`	`FLOAT64`
`from`	`STRING`
`hour_rate`	`FLOAT64`
`hour_rate_in_cents`	`FLOAT64`
`id`	`FLOAT64`
`internal_cost__amount`	`FLOAT64`
`internal_cost__currency_code`	`STRING`
`internal_cost__formatted`	`STRING`
`internal_cost__fractional`	`FLOAT64`
`internal_cost_rate`	`FLOAT64`
`locked`	`BOOL`
`manage`	`BOOL`
`note`	`STRING`
`profit`	`JSON`
`project__account_id`	`FLOAT64`
`project__active`	`BOOL`
`project__billable`	`BOOL`
`project__budget`	`FLOAT64`
`project__budget_calculation`	`STRING`
`project__budget_percent`	`FLOAT64`
`project__budget_progress`	`FLOAT64`
`project__budget_type`	`STRING`
`project__client__active`	`BOOL`
`project__client__id`	`FLOAT64`
`project__client__name`	`STRING`
`project__client__updated_at`	`STRING`
`project__color`	`STRING`
`project__created_at`	`FLOAT64`
`project__created_from`	`STRING`
`project__currency__id`	`STRING`
`project__currency__iso_code`	`STRING`
`project__currency__name`	`STRING`
`project__currency__symbol`	`STRING`
`project__currency__symbol_first`	`BOOL`
`project__default_labels`	`BOOL`
`project__enable_labels`	`STRING`
`project__has_recurrence`	`BOOL`
`project__hour_rate`	`FLOAT64`
`project__hour_rate_in_cents`	`FLOAT64`
`project__id`	`FLOAT64`
`project__invoice_by_budget`	`BOOL`
`project__name`	`STRING`
`project__rate_type`	`STRING`
`project__required_labels`	`BOOL`
`project__required_notes`	`BOOL`
`project__updated_at`	`FLOAT64`
`sequence`	`FLOAT64`
`suggestion_id`	`FLOAT64`
`timer_started_on`	`FLOAT64`
`timer_state`	`STRING`
`timer_stopped_on`	`FLOAT64`
`to`	`STRING`
`uid`	`STRING`
`updated_at`	`FLOAT64`
`updated_from`	`STRING`
`updater_id`	`FLOAT64`
`user__avatar__large`	`STRING`
`user__avatar__large_retina`	`STRING`
`user__avatar__medium`	`STRING`
`user__avatar__medium_retina`	`STRING`
`user__avatar__timeline`	`STRING`
`user__email`	`STRING`
`user__id`	`FLOAT64`
`user__name`	`STRING`
`user__updated_at`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: events__entry_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: events__external_link_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: events__external_links

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: events__label_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: eventsprojectdefault_label_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: eventsprojectlabel_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: eventsprojectlabels

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: eventsprojectrequired_label_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: events__timestamps

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`from`	`STRING`
`hour_id`	`FLOAT64`
`id`	`FLOAT64`
`to`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: eventstimestampsentry_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: events__user_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

labels (9 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`active`	`BOOL`
`created_at`	`STRING`
`emoji`	`STRING`
`id`	`FLOAT64`
`name`	`STRING`
`sequence`	`FLOAT64`
`updated_at`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: labels__children

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`active`	`BOOL`
`created_at`	`STRING`
`emoji`	`STRING`
`id`	`FLOAT64`
`name`	`STRING`
`parent_id`	`FLOAT64`
`sequence`	`FLOAT64`
`updated_at`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: labelschildrenchildren

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

projects (81 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`description`	`STRING`
`account_id`	`FLOAT64`
`active`	`BOOL`
`billable`	`BOOL`
`billed_cost__amount`	`FLOAT64`
`billed_cost__currency_code`	`STRING`
`billed_cost__formatted`	`STRING`
`billed_cost__fractional`	`FLOAT64`
`billed_duration__formatted`	`STRING`
`billed_duration__hours`	`FLOAT64`
`billed_duration__minutes`	`FLOAT64`
`billed_duration__seconds`	`FLOAT64`
`billed_duration__total_hours`	`FLOAT64`
`billed_duration__total_minutes`	`FLOAT64`
`billed_duration__total_seconds`	`FLOAT64`
`budget`	`FLOAT64`
`budget_calculation`	`STRING`
`budget_percent`	`FLOAT64`
`budget_progress`	`FLOAT64`
`budget_type`	`STRING`
`client__active`	`BOOL`
`client__external_id`	`STRING`
`client__id`	`FLOAT64`
`client__name`	`STRING`
`client__updated_at`	`STRING`
`color`	`STRING`
`cost__amount`	`FLOAT64`
`cost__currency_code`	`STRING`
`cost__formatted`	`STRING`
`cost__fractional`	`FLOAT64`
`created_at`	`FLOAT64`
`created_from`	`STRING`
`currency__id`	`STRING`
`currency__iso_code`	`STRING`
`currency__name`	`STRING`
`currency__symbol`	`STRING`
`currency__symbol_first`	`BOOL`
`default_labels`	`BOOL`
`duration__formatted`	`STRING`
`duration__hours`	`FLOAT64`
`duration__minutes`	`FLOAT64`
`duration__seconds`	`FLOAT64`
`duration__total_hours`	`FLOAT64`
`duration__total_minutes`	`FLOAT64`
`duration__total_seconds`	`FLOAT64`
`enable_labels`	`STRING`
`estimated_cost__amount`	`FLOAT64`
`estimated_cost__currency_code`	`STRING`
`estimated_cost__formatted`	`STRING`
`estimated_cost__fractional`	`FLOAT64`
`estimated_duration__formatted`	`STRING`
`estimated_duration__hours`	`FLOAT64`
`estimated_duration__minutes`	`FLOAT64`
`estimated_duration__seconds`	`FLOAT64`
`estimated_duration__total_hours`	`FLOAT64`
`estimated_duration__total_minutes`	`FLOAT64`
`estimated_duration__total_seconds`	`FLOAT64`
`external_id`	`STRING`
`has_recurrence`	`BOOL`
`hour_rate`	`FLOAT64`
`hour_rate_in_cents`	`FLOAT64`
`id`	`FLOAT64`
`invoice_by_budget`	`BOOL`
`name`	`STRING`
`rate_type`	`STRING`
`required_labels`	`BOOL`
`required_notes`	`BOOL`
`unbilled_cost__amount`	`FLOAT64`
`unbilled_cost__currency_code`	`STRING`
`unbilled_cost__formatted`	`STRING`
`unbilled_cost__fractional`	`FLOAT64`
`unbilled_duration__formatted`	`STRING`
`unbilled_duration__hours`	`FLOAT64`
`unbilled_duration__minutes`	`FLOAT64`
`unbilled_duration__seconds`	`FLOAT64`
`unbilled_duration__total_hours`	`FLOAT64`
`unbilled_duration__total_minutes`	`FLOAT64`
`unbilled_duration__total_seconds`	`FLOAT64`
`updated_at`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__default_label_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__label_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__labels

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__required_label_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__team_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__users

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`created_at`	`STRING`
`deleted`	`BOOL`
`hour_rate`	`FLOAT64`
`hour_rate_in_cents`	`FLOAT64`
`internal_hour_rate`	`FLOAT64`
`internal_hour_rate_in_cents`	`FLOAT64`
`updated_at`	`STRING`
`user_id`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

users (33 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`type`	`STRING`
`active`	`BOOL`
`admin`	`BOOL`
`avatar__large`	`STRING`
`avatar__large_retina`	`STRING`
`avatar__medium`	`STRING`
`avatar__medium_retina`	`STRING`
`avatar__small`	`STRING`
`avatar__small_retina`	`STRING`
`created_at`	`FLOAT64`
`day_view_onboarded`	`BOOL`
`default_hour_rate`	`FLOAT64`
`deleted`	`BOOL`
`email`	`STRING`
`hide_hourly_rate`	`BOOL`
`hide_internal_hourly_rate`	`BOOL`
`id`	`FLOAT64`
`internal_hour_rate`	`FLOAT64`
`last_received_memories_date`	`STRING`
`memory_onboarded`	`BOOL`
`name`	`STRING`
`role__id`	`FLOAT64`
`role__name`	`STRING`
`role_id`	`FLOAT64`
`sign_in_count`	`FLOAT64`
`time_zone`	`STRING`
`updated_at`	`FLOAT64`
`user_level`	`STRING`
`weekdays`	`STRING`
`weekly_capacity`	`FLOAT64`
`work_days`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

How the Timely sync works

After the first load, Kaivo keeps your BigQuery warehouse up to date for you. Where Timely supports it, each sync pulls only new and changed records so it stays fast; otherwise it refreshes the whole table. Every record keeps its original ID, so you won't get duplicate rows.

Frequently asked questions

How long does the initial sync take for Timely?

It depends on how much history is in your Timely account. Most initial syncs finish within minutes, while large accounts can take a few hours. After that, syncs only fetch new and changed records, so they're much faster.

Can I sync only some tables or columns?

Yes. You pick which tables to sync when you set up the connection and can change the selection later. Tables you don't select are never copied to your warehouse.

What happens when Timely's schema changes?

New fields are never added automatically. You choose which fields to sync, so data you haven't selected (sensitive personal data, for example) never lands in your warehouse. When a new field appears, it becomes available for you to add. What happens to removed or renamed fields depends on a table's sync mode: full-refresh tables always match what's currently in Timely, so dropped fields disappear, while incremental tables keep their existing columns and history, so an old field stays and newly added fields fill in over time.

Your data lives in your own Kaivo-managed BigQuery warehouse, so the most direct option is to delete or anonymise specific records right in BigQuery. If you delete data in Timely instead, full-refresh tables drop it on the next sync, while incremental tables keep it, so you would remove the row in BigQuery or ask us to run a full refresh. To remove everything, delete the Timely connector in Kaivo and all of its synced data is deleted with it.

Common use cases for Timely data

Logged hours

Use events to track logged hours by project and client over time.

Project profitability

Join events with projects and clients to compare time against budgets.

Team utilisation

Use users to see how time is spent across the team.

Use Timely data in your AI and BI tools

Once Timely data lands in your Kaivo-managed BigQuery warehouse, you can explore it with AI tools or any BI tool that connects to BigQuery. Here's how the most common destinations work with Timely data.

Claude

Use Kaivo's MCP server to give Claude secure, workspace-scoped access to your data. Setup guide →

Power BI

Microsoft's BI tool with a native BigQuery connector. Supports direct query and scheduled refresh. Setup guide →

Data Studio

Free Google BI tool with native BigQuery support. One-click connection to your Kaivo warehouse; great for SMB teams on Google Workspace. Setup guide →

Tableau

The premium analytics standard, with native BigQuery integration. Setup guide →

Google Sheets

Use Connected Sheets to query BigQuery directly from a spreadsheet, with no SQL. Setup guide →

Excel

Connect via Power Query's BigQuery connector. Setup guide →

Metabase

Open-source BI tool with strong BigQuery support. Setup guide →

See our pricing page for Timely connector pricing and plan details.

ClickUp: Sync ClickUp to BigQuery.
GitHub: Sync GitHub to BigQuery.
GitLab: Sync GitLab to BigQuery.
Harvest: Sync Harvest to BigQuery.
Jira: Sync Jira to BigQuery.
Kellokortti: Sync Kellokortti to BigQuery.

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