Hub Planner connector

Set up the Hub Planner connector in Kaivo: authentication, configuration, the 7 BigQuery tables it syncs, and answers to common questions.

Written By Lauri Raivio

Last updated 16 days ago

Kaivo is a fully managed data platform that syncs your Hub Planner data into a Google BigQuery warehouse and keeps it up to date automatically. There is no pipeline to build and no infrastructure to run, so you can spend your time analysing your project management data instead of moving it.

What is the Hub Planner connector

Sync your Hub Planner resource data into BigQuery with Kaivo to analyse capacity, bookings, and project profitability.

Category	Project Management
Authentication	API key
Setup	Self-service

Getting started with the Hub Planner connector

Sign up for Kaivo and create a workspace.
Connect your Hub Planner account.
Choose which tables to sync.
Wait for the initial sync to finish.
Query your data in BigQuery or your favourite AI or BI tool.

Authenticating Hub Planner

Authenticate with your API Key.

Field	Description
API Key	Your Hub Planner API key. See https://github.com/hubplanner/API#authentication for more details.

Tables and columns synced from Hub Planner

Kaivo syncs 7 tables from Hub Planner into a dedicated dataset in your BigQuery warehouse. Click any table to see its columns and types.

billing_rates (9 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_id`	`STRING`
`rate`	`FLOAT64`
`metadata`	`STRING`
`created_date`	`TIMESTAMP`
`updated_date`	`TIMESTAMP`
`label`	`STRING`
`currency`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

bookings (31 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_id`	`STRING`
`title`	`STRING`
`type`	`STRING`
`state`	`STRING`
`all_day`	`BOOL`
`scale`	`STRING`
`start`	`STRING`
`end`	`STRING`
`category_template_id`	`STRING`
`category_name`	`STRING`
`state_value`	`INT64`
`resource`	`STRING`
`project`	`STRING`
`note`	`STRING`
`details__off_days_count`	`INT64`
`details__work_days_count`	`INT64`
`details__holiday_count`	`INT64`
`details__booked_minutes`	`INT64`
`details__budget_booked_amount`	`INT64`
`created_date`	`TIMESTAMP`
`updated_date`	`TIMESTAMP`
`metadata`	`STRING`
`booking_rate__external__default_rate_id`	`INT64`
`booking_rate__internal__default_rate_id`	`INT64`
`booking_creator_id`	`STRING`
`last_updated_by_id`	`STRING`
`deleted_by_id`	`STRING`
`billable`	`BOOL`
`background_color`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: bookingsdetailswork_week_details

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`INT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: bookings__custom_fields

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_id`	`STRING`
`template_id`	`STRING`
`template_type`	`STRING`
`template_label`	`STRING`
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: bookings__custom_fields__choices

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_id`	`STRING`
`choice_id`	`STRING`
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

clients (9 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_id`	`STRING`
`name`	`STRING`
`company`	`STRING`
`v`	`INT64`
`created_date`	`TIMESTAMP`
`updated_date`	`TIMESTAMP`
`deleted`	`BOOL`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

events (9 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_id`	`STRING`
`name`	`STRING`
`created_date`	`TIMESTAMP`
`updated_date`	`TIMESTAMP`
`background_color`	`STRING`
`label`	`STRING`
`metadata`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

holidays (8 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_id`	`STRING`
`name`	`STRING`
`date`	`TIMESTAMP`
`metadata`	`STRING`
`created_date`	`TIMESTAMP`
`updated_date`	`TIMESTAMP`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

projects (41 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_id`	`STRING`
`name`	`STRING`
`notes`	`STRING`
`created_date`	`TIMESTAMP`
`updated_date`	`TIMESTAMP`
`time_entry_enabled`	`BOOL`
`time_entry_locked`	`BOOL`
`time_entry_approval`	`BOOL`
`include_booked_time_reports`	`BOOL`
`include_booked_time_grid`	`BOOL`
`use_project_days`	`BOOL`
`budget__has_budget`	`BOOL`
`budget__project_hours__active`	`BOOL`
`budget__project_hours__hours`	`FLOAT64`
`budget__cash_amount__active`	`BOOL`
`budget__cash_amount__amount`	`FLOAT64`
`budget__cash_amount__currency`	`STRING`
`budget__cash_amount__billing_rate__use_default`	`BOOL`
`budget__cash_amount__billing_rate__rate`	`FLOAT64`
`budget__cash_amount__billing_rate__id`	`STRING`
`company_billing_rate_id`	`STRING`
`budget_hours`	`FLOAT64`
`budget_cash_amount`	`FLOAT64`
`budget_currency`	`STRING`
`use_status_color`	`BOOL`
`status`	`STRING`
`use_project_duration`	`BOOL`
`start`	`STRING`
`end`	`STRING`
`background_color`	`STRING`
`project_code`	`STRING`
`metadata`	`STRING`
`default_category`	`STRING`
`private`	`BOOL`
`billable`	`BOOL`
`time_entry_note_required`	`BOOL`
`project_rate__external__default_rate_id`	`STRING`
`project_rate__internal__default_rate_id`	`STRING`
`note`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__resource_rates

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`resource`	`STRING`
`company_billing_rate_id`	`STRING`
`company_billing_rate`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__project_managers

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__resources

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__work_days

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`BOOL`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__category_groups

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__customers

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__budget_categories

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__fixed_costs

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__custom_fields

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_id`	`STRING`
`template_id`	`STRING`
`template_type`	`STRING`
`template_label`	`STRING`
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__custom_fields__choices

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_id`	`STRING`
`choice_id`	`STRING`
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__project_rateexternalcustom_rates

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_id`	`STRING`
`id`	`STRING`
`resource_id`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__project_rateinternalcustom_rates

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_id`	`STRING`
`id`	`STRING`
`resource_id`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__tags

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

resources (18 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_id`	`STRING`
`email`	`STRING`
`metadata`	`STRING`
`created_date`	`TIMESTAMP`
`updated_date`	`TIMESTAMP`
`note`	`STRING`
`first_name`	`STRING`
`last_name`	`STRING`
`status`	`STRING`
`role`	`STRING`
`billable`	`BOOL`
`is_approver`	`BOOL`
`billing__use_default`	`BOOL`
`billing__rate`	`FLOAT64`
`use_custom_availability`	`BOOL`
`is_project_manager`	`BOOL`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: resources__calendar_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: resources__custom_fields

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_id`	`STRING`
`template_id`	`STRING`
`template_type`	`STRING`
`template_label`	`STRING`
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: resources__custom_fields__choices

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_id`	`STRING`
`choice_id`	`STRING`
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: resources__resource_rates__external

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: resources__resource_rates__internal

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: resources__tags

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

How the Hub Planner sync works

After the first load, Kaivo keeps your BigQuery warehouse up to date for you. Where Hub Planner supports it, each sync pulls only new and changed records so it stays fast; otherwise it refreshes the whole table. Every record keeps its original ID, so you won't get duplicate rows.

Frequently asked questions

How long does the initial sync take for Hub Planner?

It depends on how much history is in your Hub Planner account. Most initial syncs finish within minutes, while large accounts can take a few hours. After that, syncs only fetch new and changed records, so they're much faster.

Can I sync only some tables or columns?

Yes. You pick which tables to sync when you set up the connection and can change the selection later. Tables you don't select are never copied to your warehouse.

What happens when Hub Planner's schema changes?

New fields are never added automatically. You choose which fields to sync, so data you haven't selected (sensitive personal data, for example) never lands in your warehouse. When a new field appears, it becomes available for you to add. What happens to removed or renamed fields depends on a table's sync mode: full-refresh tables always match what's currently in Hub Planner, so dropped fields disappear, while incremental tables keep their existing columns and history, so an old field stays and newly added fields fill in over time.

Your data lives in your own Kaivo-managed BigQuery warehouse, so the most direct option is to delete or anonymise specific records right in BigQuery. If you delete data in Hub Planner instead, full-refresh tables drop it on the next sync, while incremental tables keep it, so you would remove the row in BigQuery or ask us to run a full refresh. To remove everything, delete the Hub Planner connector in Kaivo and all of its synced data is deleted with it.

Common use cases for Hub Planner data

Capacity planning

Use resources and bookings to compare planned work against available time.

Project profitability

Join projects with billing_rates and bookings to compare time against budgets.

Utilisation

Use bookings and holidays to measure utilisation across the team.

Use Hub Planner data in your AI and BI tools

Once Hub Planner data lands in your Kaivo-managed BigQuery warehouse, you can explore it with AI tools or any BI tool that connects to BigQuery. Here's how the most common destinations work with Hub Planner data.

Claude

Use Kaivo's MCP server to give Claude secure, workspace-scoped access to your data. Setup guide →

Power BI

Microsoft's BI tool with a native BigQuery connector. Supports direct query and scheduled refresh. Setup guide →

Data Studio

Free Google BI tool with native BigQuery support. One-click connection to your Kaivo warehouse; great for SMB teams on Google Workspace. Setup guide →

Tableau

The premium analytics standard, with native BigQuery integration. Setup guide →

Google Sheets

Use Connected Sheets to query BigQuery directly from a spreadsheet, with no SQL. Setup guide →

Excel

Connect via Power Query's BigQuery connector. Setup guide →

Metabase

Open-source BI tool with strong BigQuery support. Setup guide →

See our pricing page for Hub Planner connector pricing and plan details.

ClickUp: Sync ClickUp to BigQuery.
GitHub: Sync GitHub to BigQuery.
GitLab: Sync GitLab to BigQuery.
Harvest: Sync Harvest to BigQuery.
Jira: Sync Jira to BigQuery.
Kellokortti: Sync Kellokortti to BigQuery.

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