TestRail connector

Set up the TestRail connector in Kaivo: authentication, configuration, the 18 BigQuery tables it syncs, and answers to common questions.

Written By Lauri Raivio

Last updated 16 days ago

Kaivo is a fully managed data platform that syncs your TestRail data into a Google BigQuery warehouse and keeps it up to date automatically. There is no pipeline to build and no infrastructure to run, so you can spend your time analysing your project management data instead of moving it.

What is the TestRail connector

Sync your TestRail data into BigQuery with Kaivo to analyse test runs, results, and coverage across your projects.

Category	Project Management
Authentication	Username and password
Setup	Self-service

Getting started with the TestRail connector

Sign up for Kaivo and create a workspace.
Connect your TestRail account.
Choose which tables to sync.
Wait for the initial sync to finish.
Query your data in BigQuery or your favourite AI or BI tool.

Authenticating TestRail

Connect with your TestRail login. You provide:

Field	Description
Password	Your TestRail password, or (recommended) an API key generated under My Settings > API Keys. API access must be enabled in your TestRail site settings.

Configuring the TestRail connector

When you set up the connector, you provide:

Field	Description
Username	The email address of your TestRail account.
Start Date	Any data before this date will not be fetched.
Domain Name	Your TestRail subdomain (e.g. yourcompany for yourcompany.testrail.io)

Tables and columns synced from TestRail

Kaivo syncs 18 tables from TestRail into a dedicated dataset in your BigQuery warehouse. Click any table to see its columns and types.

case_fields (11 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`description`	`STRING`
`display_order`	`FLOAT64`
`id`	`FLOAT64`
`include_all`	`BOOL`
`is_active`	`BOOL`
`label`	`STRING`
`name`	`STRING`
`system_name`	`STRING`
`type_id`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: case_fields__configs

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`context__is_global`	`BOOL`
`id`	`STRING`
`options__default_value`	`STRING`
`options__format`	`STRING`
`options__has_expected`	`BOOL`
`options__is_required`	`BOOL`
`options__items`	`STRING`
`options__rows`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: case_fieldsconfigscontext__project_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: case_fields__template_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

case_statuses (6 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`case_status_id`	`FLOAT64`
`is_approved`	`BOOL`
`is_default`	`BOOL`
`name`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

case_types (5 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`id`	`FLOAT64`
`is_default`	`BOOL`
`name`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

cases (24 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`created_by`	`FLOAT64`
`created_on`	`FLOAT64`
`custom_automation_type`	`FLOAT64`
`custom_expected`	`STRING`
`custom_goals`	`STRING`
`custom_mission`	`STRING`
`custom_preconds`	`STRING`
`custom_steps`	`STRING`
`display_order`	`FLOAT64`
`estimate`	`STRING`
`estimate_forecast`	`STRING`
`id`	`FLOAT64`
`is_deleted`	`FLOAT64`
`priority_id`	`FLOAT64`
`refs`	`STRING`
`section_id`	`FLOAT64`
`suite_id`	`FLOAT64`
`template_id`	`FLOAT64`
`title`	`STRING`
`type_id`	`FLOAT64`
`updated_by`	`FLOAT64`
`updated_on`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: cases__comments

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

configs (5 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`id`	`FLOAT64`
`name`	`STRING`
`project_id`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: configs__configs

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`group_id`	`FLOAT64`
`id`	`FLOAT64`
`name`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

datasets (4 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`id`	`FLOAT64`
`name`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: datasets__variables

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

milestones (11 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`completed_on`	`FLOAT64`
`due_on`	`FLOAT64`
`id`	`FLOAT64`
`is_completed`	`BOOL`
`is_started`	`BOOL`
`name`	`STRING`
`project_id`	`FLOAT64`
`started_on`	`FLOAT64`
`url`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: milestones__milestones

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

plans (23 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`blocked_count`	`FLOAT64`
`created_by`	`FLOAT64`
`created_on`	`FLOAT64`
`custom_status1_count`	`FLOAT64`
`custom_status2_count`	`FLOAT64`
`custom_status3_count`	`FLOAT64`
`custom_status4_count`	`FLOAT64`
`custom_status5_count`	`FLOAT64`
`custom_status6_count`	`FLOAT64`
`custom_status7_count`	`FLOAT64`
`failed_count`	`FLOAT64`
`id`	`FLOAT64`
`is_completed`	`BOOL`
`milestone_id`	`FLOAT64`
`name`	`STRING`
`passed_count`	`FLOAT64`
`project_id`	`FLOAT64`
`refs`	`STRING`
`retest_count`	`FLOAT64`
`untested_count`	`FLOAT64`
`url`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

priorities (7 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`id`	`FLOAT64`
`is_default`	`BOOL`
`name`	`STRING`
`priority`	`FLOAT64`
`short_name`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

projects (9 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`case_statuses_enabled`	`BOOL`
`id`	`FLOAT64`
`is_completed`	`BOOL`
`name`	`STRING`
`show_announcement`	`BOOL`
`suite_mode`	`FLOAT64`
`url`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__groups

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: projects__users

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

result_fields (10 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`display_order`	`FLOAT64`
`id`	`FLOAT64`
`include_all`	`BOOL`
`is_active`	`BOOL`
`label`	`STRING`
`name`	`STRING`
`system_name`	`STRING`
`type_id`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: result_fields__configs

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`context__is_global`	`BOOL`
`id`	`STRING`
`options__format`	`STRING`
`options__has_actual`	`BOOL`
`options__has_expected`	`BOOL`
`options__is_required`	`BOOL`
`options__rows`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: result_fieldsconfigscontext__project_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: result_fields__template_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

roles (6 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`id`	`FLOAT64`
`is_default`	`BOOL`
`is_project_admin`	`BOOL`
`name`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

runs (26 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`blocked_count`	`FLOAT64`
`completed_on`	`FLOAT64`
`created_by`	`FLOAT64`
`created_on`	`FLOAT64`
`custom_status1_count`	`FLOAT64`
`custom_status2_count`	`FLOAT64`
`custom_status3_count`	`FLOAT64`
`custom_status4_count`	`FLOAT64`
`custom_status5_count`	`FLOAT64`
`custom_status6_count`	`FLOAT64`
`custom_status7_count`	`FLOAT64`
`failed_count`	`FLOAT64`
`id`	`FLOAT64`
`include_all`	`BOOL`
`is_completed`	`BOOL`
`milestone_id`	`FLOAT64`
`name`	`STRING`
`passed_count`	`FLOAT64`
`project_id`	`FLOAT64`
`retest_count`	`FLOAT64`
`suite_id`	`FLOAT64`
`untested_count`	`FLOAT64`
`updated_on`	`FLOAT64`
`url`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: runs__config_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

runs_tests (22 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`assignedto_id`	`FLOAT64`
`case_id`	`FLOAT64`
`cases_display_order`	`FLOAT64`
`custom_automation_type`	`FLOAT64`
`custom_expected`	`STRING`
`custom_goals`	`STRING`
`custom_mission`	`STRING`
`custom_preconds`	`STRING`
`custom_steps`	`STRING`
`estimate`	`STRING`
`estimate_forecast`	`STRING`
`id`	`FLOAT64`
`priority_id`	`FLOAT64`
`refs`	`STRING`
`run_id`	`FLOAT64`
`sections_display_order`	`FLOAT64`
`status_id`	`FLOAT64`
`template_id`	`FLOAT64`
`title`	`STRING`
`type_id`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: runs_tests__case_comments

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

sections (8 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`depth`	`FLOAT64`
`display_order`	`FLOAT64`
`id`	`FLOAT64`
`name`	`STRING`
`parent_id`	`FLOAT64`
`suite_id`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

suites (9 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`id`	`FLOAT64`
`is_baseline`	`BOOL`
`is_completed`	`BOOL`
`is_master`	`BOOL`
`name`	`STRING`
`project_id`	`FLOAT64`
`url`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

templates (5 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`id`	`FLOAT64`
`is_default`	`BOOL`
`name`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

users (12 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`email`	`STRING`
`email_notifications`	`BOOL`
`id`	`FLOAT64`
`is_active`	`BOOL`
`is_admin`	`BOOL`
`mfa_required`	`FLOAT64`
`name`	`STRING`
`role`	`STRING`
`role_id`	`FLOAT64`
`sso_enabled`	`BOOL`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: users__assigned_projects

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: users__group_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

How the TestRail sync works

After the first load, Kaivo keeps your BigQuery warehouse up to date for you. Where TestRail supports it, each sync pulls only new and changed records so it stays fast; otherwise it refreshes the whole table. Every record keeps its original ID, so you won't get duplicate rows.

Frequently asked questions

How long does the initial sync take for TestRail?

It depends on how much history is in your TestRail account. Most initial syncs finish within minutes, while large accounts can take a few hours. After that, syncs only fetch new and changed records, so they're much faster.

Can I sync only some tables or columns?

Yes. You pick which tables to sync when you set up the connection and can change the selection later. Tables you don't select are never copied to your warehouse.

What happens when TestRail's schema changes?

New fields are never added automatically. You choose which fields to sync, so data you haven't selected (sensitive personal data, for example) never lands in your warehouse. When a new field appears, it becomes available for you to add. What happens to removed or renamed fields depends on a table's sync mode: full-refresh tables always match what's currently in TestRail, so dropped fields disappear, while incremental tables keep their existing columns and history, so an old field stays and newly added fields fill in over time.

Your data lives in your own Kaivo-managed BigQuery warehouse, so the most direct option is to delete or anonymise specific records right in BigQuery. If you delete data in TestRail instead, full-refresh tables drop it on the next sync, while incremental tables keep it, so you would remove the row in BigQuery or ask us to run a full refresh. To remove everything, delete the TestRail connector in Kaivo and all of its synced data is deleted with it.

Common use cases for TestRail data

Test results

Use runs and runs_tests to track pass and fail rates over time.

Coverage view

Join projects with suites and sections to see test coverage.

Quality trends

Use plans and milestones to track testing against releases.

Use TestRail data in your AI and BI tools

Once TestRail data lands in your Kaivo-managed BigQuery warehouse, you can explore it with AI tools or any BI tool that connects to BigQuery. Here's how the most common destinations work with TestRail data.

Claude

Use Kaivo's MCP server to give Claude secure, workspace-scoped access to your data. Setup guide →

Power BI

Microsoft's BI tool with a native BigQuery connector. Supports direct query and scheduled refresh. Setup guide →

Data Studio

Free Google BI tool with native BigQuery support. One-click connection to your Kaivo warehouse; great for SMB teams on Google Workspace. Setup guide →

Tableau

The premium analytics standard, with native BigQuery integration. Setup guide →

Google Sheets

Use Connected Sheets to query BigQuery directly from a spreadsheet, with no SQL. Setup guide →

Excel

Connect via Power Query's BigQuery connector. Setup guide →

Metabase

Open-source BI tool with strong BigQuery support. Setup guide →

See our pricing page for TestRail connector pricing and plan details.

ClickUp: Sync ClickUp to BigQuery.
GitHub: Sync GitHub to BigQuery.
GitLab: Sync GitLab to BigQuery.
Harvest: Sync Harvest to BigQuery.
Jira: Sync Jira to BigQuery.
Kellokortti: Sync Kellokortti to BigQuery.

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