When I Work connector

Set up the When I Work connector in Kaivo: authentication, configuration, the 12 BigQuery tables it syncs, and answers to common questions.

Written By Lauri Raivio

Last updated 15 days ago

Kaivo is a fully managed data platform that syncs your When I Work data into a Google BigQuery warehouse and keeps it up to date automatically. There is no pipeline to build and no infrastructure to run, so you can spend your time analysing your HR data instead of moving it.

What is the When I Work connector

Sync your When I Work scheduling and time data into BigQuery with Kaivo to analyse labour cost, hours, and staffing.

Category	HR
Authentication	Username and password
Setup	Self-service

Getting started with the When I Work connector

Sign up for Kaivo and create a workspace.
Connect your When I Work account.
Choose which tables to sync.
Wait for the initial sync to finish.
Query your data in BigQuery or your favourite AI or BI tool.

Authenticating When I Work

Connect with your When I Work login. You provide:

Field	Description
Email	Your When I Work account email address.
Password	Your When I Work account password.

Tables and columns synced from When I Work

Kaivo syncs 12 tables from When I Work into a dedicated dataset in your BigQuery warehouse. Click any table to see its columns and types.

account (238 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`type`	`FLOAT64`
`agent_id`	`FLOAT64`
`attendance_alert_employee`	`FLOAT64`
`attendance_alert_manager`	`FLOAT64`
`attendance_freemium`	`BOOL`
`availability_migrated`	`FLOAT64`
`bad_credit_card`	`BOOL`
`billing_address`	`STRING`
`billing_city`	`STRING`
`billing_country`	`FLOAT64`
`billing_discount`	`FLOAT64`
`billing_engine`	`FLOAT64`
`billing_phone`	`STRING`
`billing_state`	`STRING`
`billing_type`	`FLOAT64`
`billing_zip`	`STRING`
`business_address_confirmed`	`BOOL`
`business_id`	`STRING`
`cancelreason_feedback`	`STRING`
`cancelreason_id`	`FLOAT64`
`company`	`STRING`
`converted_at`	`BOOL`
`country__dialing_code`	`FLOAT64`
`country__id`	`FLOAT64`
`country__is_deleted`	`BOOL`
`country__is_enabled`	`FLOAT64`
`country__iso2`	`STRING`
`country__iso3`	`STRING`
`country__name`	`STRING`
`country__sms_cost`	`FLOAT64`
`country__sms_credit_cost`	`FLOAT64`
`country__updated_by`	`STRING`
`country_id`	`FLOAT64`
`created_at`	`STRING`
`credit_attempts`	`FLOAT64`
`credit_balance`	`FLOAT64`
`credit_eft_number`	`STRING`
`credit_email`	`STRING`
`credit_exp`	`STRING`
`credit_name`	`STRING`
`credit_number`	`STRING`
`credit_phone_number`	`STRING`
`credit_recurring_day`	`FLOAT64`
`deactivated_reason_id`	`FLOAT64`
`deleted_at`	`STRING`
`employee_count`	`FLOAT64`
`enabled`	`BOOL`
`group`	`STRING`
`has_billing`	`BOOL`
`has_saml`	`BOOL`
`id`	`FLOAT64`
`inactive`	`STRING`
`industry_id`	`FLOAT64`
`invalidated_by`	`STRING`
`is_deactivated`	`FLOAT64`
`is_default_location_address`	`BOOL`
`is_deleted`	`BOOL`
`is_demo`	`BOOL`
`is_invalid`	`FLOAT64`
`last_active`	`STRING`
`limited_features__shift_acknowledgement`	`BOOL`
`location_count`	`FLOAT64`
`logo`	`STRING`
`master_id`	`FLOAT64`
`organization_id`	`FLOAT64`
`owner__email`	`STRING`
`owner__id`	`FLOAT64`
`owner__name`	`STRING`
`payroll_date`	`STRING`
`payroll_hours_max`	`FLOAT64`
`payroll_overtime_multiplier`	`FLOAT64`
`place__address`	`STRING`
`place__business_name`	`STRING`
`place__country`	`STRING`
`place__formatted_phone_number`	`STRING`
`place__id`	`FLOAT64`
`place__international_phone_number`	`STRING`
`place__latitude`	`FLOAT64`
`place__locality`	`STRING`
`place__longitude`	`FLOAT64`
`place__place_id`	`STRING`
`place__postal_code`	`STRING`
`place__region`	`STRING`
`place__street_name`	`STRING`
`place__street_number`	`STRING`
`place__sub_locality`	`STRING`
`place__subpremise`	`STRING`
`place__updated_at`	`STRING`
`place__updated_by`	`STRING`
`place__website`	`STRING`
`place_confirmed`	`BOOL`
`place_id`	`FLOAT64`
`plan_custom`	`FLOAT64`
`plan_expires`	`STRING`
`plan_id`	`FLOAT64`
`plan_texting`	`FLOAT64`
`plan_type`	`FLOAT64`
`plan_units`	`FLOAT64`
`previous_plan_id`	`FLOAT64`
`previous_plan_units`	`FLOAT64`
`previous_type`	`FLOAT64`
`primary_contact`	`FLOAT64`
`real_type`	`FLOAT64`
`ref_employees`	`FLOAT64`
`ref_plan_id`	`FLOAT64`
`ref_status`	`STRING`
`referral_code`	`STRING`
`referral_id`	`FLOAT64`
`referred_by`	`STRING`
`settings__attendance__trial__activated`	`BOOL`
`settings__attendance__trial__enabled`	`BOOL`
`settings__availability__days_notice`	`FLOAT64`
`settings__availability__enabled`	`BOOL`
`settings__availability__is_public`	`BOOL`
`settings__billing__recurring`	`BOOL`
`settings__breaks__break_rules__enabled`	`BOOL`
`settings__breaks__paid__track_missed`	`BOOL`
`settings__breaks__unpaid__auto_deduct`	`BOOL`
`settings__breaks__unpaid__enabled`	`BOOL`
`settings__breaks__unpaid__manually_record`	`BOOL`
`settings__clockin__enabled`	`BOOL`
`settings__clockin__mobile__enabled`	`BOOL`
`settings__clockin__mobile__radius`	`FLOAT64`
`settings__clockin__mobile__strict`	`BOOL`
`settings__clockin__mobile__strict_out`	`BOOL`
`settings__clockin__photo__enabled`	`BOOL`
`settings__clockin__window`	`FLOAT64`
`settings__clockin__work__enabled`	`BOOL`
`settings__clockin__work__radius`	`FLOAT64`
`settings__clockin__work__strict`	`BOOL`
`settings__clockin__work__strict_out`	`BOOL`
`settings__conversations__enabled`	`BOOL`
`settings__integrations__revel`	`BOOL`
`settings__integrations__square`	`BOOL`
`settings__marketing__attribution_id`	`STRING`
`settings__marketing__funnel`	`STRING`
`settings__on_demand_pay__enabled`	`BOOL`
`settings__payroll__type`	`FLOAT64`
`settings__payroll__adp_enabled`	`BOOL`
`settings__payroll__adp_viewable`	`BOOL`
`settings__payroll__dbl_multiplier`	`FLOAT64`
`settings__payroll__enabled`	`BOOL`
`settings__payroll__hours_dot_daily`	`FLOAT64`
`settings__payroll__hours_dot_daily_enabled`	`BOOL`
`settings__payroll__hours_max`	`FLOAT64`
`settings__payroll__hours_max_daily`	`FLOAT64`
`settings__payroll__hours_max_daily_enabled`	`BOOL`
`settings__payroll__hours_max_enabled`	`BOOL`
`settings__payroll__is_onboarded`	`BOOL`
`settings__payroll__max_enforcement__enabled`	`BOOL`
`settings__payroll__ot_alerts_clockin`	`BOOL`
`settings__payroll__ot_alerts_clockout`	`BOOL`
`settings__payroll__ot_alerts_within`	`FLOAT64`
`settings__payroll__ot_multiplier`	`FLOAT64`
`settings__payroll__reveal_attendance`	`BOOL`
`settings__payroll__rounding__enabled`	`BOOL`
`settings__payroll__rounding__minute_increment`	`FLOAT64`
`settings__payroll__timesheets`	`BOOL`
`settings__payroll__tips_tracking`	`BOOL`
`settings__payroll__use_sow_for_ot`	`BOOL`
`settings__payroll__work_day_start`	`STRING`
`settings__payroll_check__days_to_pay_date`	`FLOAT64`
`settings__payroll_check__enabled`	`BOOL`
`settings__payroll_check__first_pay_period_id`	`FLOAT64`
`settings__payroll_check__is_onboarded`	`BOOL`
`settings__payroll_check__rejected`	`BOOL`
`settings__payroll_check__requested`	`BOOL`
`settings__permissions__text_credits`	`FLOAT64`
`settings__privacy__enabled`	`BOOL`
`settings__role_permissions__managers__can_manage_account_settings`	`BOOL`
`settings__role_permissions__managers__can_manage_workplace_objects`	`BOOL`
`settings__role_permissions__supervisors__can_approve_own_timesheet`	`BOOL`
`settings__role_permissions__supervisors__can_edit_all_shift_details`	`BOOL`
`settings__role_permissions__supervisors__can_edit_employee_timesheets`	`BOOL`
`settings__role_permissions__supervisors__can_manage_workplace_objects`	`BOOL`
`settings__role_permissions__supervisors__can_view_employee_wages`	`BOOL`
`settings__schedule___24hour`	`BOOL`
`settings__schedule__currency`	`STRING`
`settings__schedule__enabled`	`BOOL`
`settings__schedule__is_visible`	`BOOL`
`settings__schedule__open_scheduling`	`BOOL`
`settings__schedule__positions_only`	`BOOL`
`settings__schedule__preferred_hours`	`BOOL`
`settings__schedule__shared_openshifts`	`BOOL`
`settings__schedule__shift_acknowledgement`	`BOOL`
`settings__schedule__sort_employees`	`FLOAT64`
`settings__schedule__split_shifts`	`FLOAT64`
`settings__schedule__start_of_week`	`FLOAT64`
`settings__schedule__track_absences`	`BOOL`
`settings__schedule__worktags`	`BOOL`
`settings__scheduling_rules__enabled`	`BOOL`
`settings__scheduling_rules__max_consecutive_days__enabled`	`BOOL`
`settings__scheduling_rules__max_days_in_week__enabled`	`BOOL`
`settings__scheduling_rules__min_hours_between_shifts_diff_day__enabled`	`BOOL`
`settings__scheduling_rules__min_hours_between_shifts_same_day__enabled`	`BOOL`
`settings__social__enabled`	`BOOL`
`settings__swaps__drop_hours_before`	`FLOAT64`
`settings__swaps__enable_drops`	`BOOL`
`settings__swaps__enable_partial_openshift`	`BOOL`
`settings__swaps__enable_releases`	`BOOL`
`settings__swaps__enable_swaps`	`BOOL`
`settings__swaps__enabled`	`BOOL`
`settings__swaps__manager_approval`	`BOOL`
`settings__swaps__partial_openshift_coverage`	`FLOAT64`
`settings__swaps__release_hours_before`	`FLOAT64`
`settings__swaps__swap_hours_before`	`FLOAT64`
`settings__tasks__enabled`	`BOOL`
`settings__timeoff__days_notice`	`STRING`
`settings__timeoff__enabled`	`BOOL`
`settings__timeoff__is_public`	`BOOL`
`settings__timeoff__manager_approval`	`BOOL`
`settings__timeoff__max_hours_per_day`	`FLOAT64`
`settings__timeoff__supervisor_autoapprove`	`BOOL`
`settings__workchat__custom_channels_allowed`	`BOOL`
`settings__workchat__enabled`	`BOOL`
`settings__workchat__last_enabled_date`	`STRING`
`settings__workchat__managed_channel_conversations_allowed`	`BOOL`
`split_shifts`	`FLOAT64`
`subdomain`	`STRING`
`tax_exemption`	`STRING`
`text_credits`	`FLOAT64`
`time_format`	`FLOAT64`
`timezone_id`	`FLOAT64`
`timezone_name`	`STRING`
`trial_created_at`	`STRING`
`trial_length`	`FLOAT64`
`updated_at`	`STRING`
`updated_by`	`STRING`
`user_count`	`FLOAT64`
`user_count_local`	`FLOAT64`
`utm_campaign`	`STRING`
`utm_content`	`STRING`
`utm_medium`	`STRING`
`utm_source`	`STRING`
`utm_term`	`STRING`
`wb_expires`	`BOOL`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: account__additional_features

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: account__features

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: account__notifications

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`key`	`STRING`
`show`	`BOOL`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: accountplaceplace_type

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: account__required_features

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: accountsettingsbreaks__break_rules__rules

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: accountsettingson_demand_pay__providers

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`enabled`	`BOOL`
`id`	`STRING`
`name`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: account__subscriptions

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: account__toggles

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: account__uses_features

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

blocks (16 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`account_id`	`FLOAT64`
`break_time`	`FLOAT64`
`color`	`STRING`
`created_at`	`STRING`
`end_time`	`STRING`
`id`	`FLOAT64`
`is_shared`	`FLOAT64`
`location_id`	`FLOAT64`
`notes`	`STRING`
`position_id`	`FLOAT64`
`requires_openshift_approval`	`FLOAT64`
`start_time`	`STRING`
`updated_at`	`STRING`
`updated_by`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

locations (39 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`account_id`	`FLOAT64`
`address`	`STRING`
`created_at`	`STRING`
`deleted_at`	`STRING`
`id`	`FLOAT64`
`ip_address`	`STRING`
`is_default`	`FLOAT64`
`is_deleted`	`BOOL`
`latitude`	`FLOAT64`
`longitude`	`FLOAT64`
`max_hours`	`FLOAT64`
`name`	`STRING`
`place__address`	`STRING`
`place__business_name`	`STRING`
`place__country`	`STRING`
`place__formatted_phone_number`	`STRING`
`place__id`	`FLOAT64`
`place__international_phone_number`	`STRING`
`place__latitude`	`FLOAT64`
`place__locality`	`STRING`
`place__longitude`	`FLOAT64`
`place__place_id`	`STRING`
`place__postal_code`	`STRING`
`place__region`	`STRING`
`place__street_name`	`STRING`
`place__street_number`	`STRING`
`place__sub_locality`	`STRING`
`place__subpremise`	`STRING`
`place__updated_at`	`STRING`
`place__updated_by`	`STRING`
`place__website`	`STRING`
`place_confirmed`	`BOOL`
`place_id`	`FLOAT64`
`radius`	`FLOAT64`
`sort`	`FLOAT64`
`updated_at`	`STRING`
`updated_by`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: locations__coordinates

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: locationsplaceplace_type

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

openshiftapprovalrequests (6 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`more`	`BOOL`
`page`	`FLOAT64`
`total`	`FLOAT64`
`uid`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: openshiftapprovalrequests__openshiftapprovalrequests

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

payrolls (16 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`account_id`	`FLOAT64`
`closed_at`	`STRING`
`created_at`	`STRING`
`creator_id`	`FLOAT64`
`end_date`	`STRING`
`id`	`FLOAT64`
`is_closed`	`BOOL`
`is_edited`	`FLOAT64`
`is_finalized`	`BOOL`
`notes`	`STRING`
`offset`	`STRING`
`start_date`	`STRING`
`updated_at`	`STRING`
`updated_by`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

payrolls_notices (3 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`uid`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: payrolls_notices__notices

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: payrolls_notices__punches

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: payrolls_notices__shifts

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: payrolls_notices__times

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

positions (12 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`account_id`	`FLOAT64`
`color`	`STRING`
`created_at`	`STRING`
`id`	`FLOAT64`
`is_deleted`	`BOOL`
`name`	`STRING`
`sort`	`FLOAT64`
`tips_tracking`	`BOOL`
`updated_at`	`STRING`
`updated_by`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

requests (25 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`type`	`FLOAT64`
`account_id`	`FLOAT64`
`canceled_by`	`FLOAT64`
`completed`	`FLOAT64`
`completed_at`	`STRING`
`created_at`	`STRING`
`creator_id`	`FLOAT64`
`days_completed`	`FLOAT64`
`days_requested`	`FLOAT64`
`end_time`	`STRING`
`hours`	`FLOAT64`
`id`	`FLOAT64`
`is_all_day`	`FLOAT64`
`paid`	`BOOL`
`start_time`	`STRING`
`status`	`FLOAT64`
`type_id`	`FLOAT64`
`type_label`	`STRING`
`updated_at`	`STRING`
`updated_by`	`STRING`
`updater_id`	`FLOAT64`
`user_id`	`FLOAT64`
`user_status`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: requests__allowed_statuses

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

sites (19 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`description`	`STRING`
`account_id`	`FLOAT64`
`address`	`STRING`
`color`	`STRING`
`created_at`	`STRING`
`deleted_at`	`STRING`
`id`	`FLOAT64`
`is_deleted`	`BOOL`
`latitude`	`FLOAT64`
`location_id`	`FLOAT64`
`longitude`	`FLOAT64`
`name`	`STRING`
`place_id`	`STRING`
`postal_code`	`STRING`
`radius`	`FLOAT64`
`updated_at`	`STRING`
`updated_by`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: sites__coordinates

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

times (5 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`end`	`STRING`
`start`	`STRING`
`uid`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: times__punches

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: times__shifts

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: times__times

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

timezones (6 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`id`	`STRING`
`name`	`STRING`
`offset`	`FLOAT64`
`olson_id`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

users (89 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`type`	`FLOAT64`
`account_id`	`FLOAT64`
`activated`	`BOOL`
`affiliate`	`FLOAT64`
`alert_settings__absences__email`	`BOOL`
`alert_settings__absences__sms`	`BOOL`
`alert_settings__attendance__email`	`BOOL`
`alert_settings__attendance__sms`	`BOOL`
`alert_settings__availability__email`	`BOOL`
`alert_settings__availability__sms`	`BOOL`
`alert_settings__hire__email`	`BOOL`
`alert_settings__hire__sms`	`BOOL`
`alert_settings__new_employee__email`	`BOOL`
`alert_settings__new_employee__sms`	`BOOL`
`alert_settings__ot_alerts__email`	`BOOL`
`alert_settings__ot_alerts__sms`	`BOOL`
`alert_settings__payroll__sms`	`BOOL`
`alert_settings__reminders__email`	`BOOL`
`alert_settings__reminders__sms`	`BOOL`
`alert_settings__reporting__email`	`BOOL`
`alert_settings__reporting__sms`	`BOOL`
`alert_settings__schedule__email`	`BOOL`
`alert_settings__schedule__sms`	`BOOL`
`alert_settings__shift_bidding__email`	`BOOL`
`alert_settings__shift_bidding__sms`	`BOOL`
`alert_settings__swaps__email`	`BOOL`
`alert_settings__swaps__sms`	`BOOL`
`alert_settings__timeoff__email`	`BOOL`
`alert_settings__timeoff__sms`	`BOOL`
`alert_settings__workchat__alerts`	`BOOL`
`alert_settings__workchat__badge_icon`	`BOOL`
`alert_settings__workchat__in_app`	`BOOL`
`alert_settings__workplace_alerts__email`	`BOOL`
`alert_settings__workplace_alerts__sms`	`BOOL`
`avatar__size`	`STRING`
`avatar__url`	`STRING`
`avatar_key`	`STRING`
`c2dm_auth_key`	`FLOAT64`
`country_code`	`STRING`
`country_id`	`FLOAT64`
`created_at`	`STRING`
`created_by`	`FLOAT64`
`delete_reason`	`STRING`
`deleted_at`	`STRING`
`deletion_queued`	`BOOL`
`edit_personal_timesheet`	`FLOAT64`
`email`	`STRING`
`employee_code`	`STRING`
`employment_type`	`STRING`
`exclude_from_payrolls`	`FLOAT64`
`first_name`	`STRING`
`hourly_rate`	`FLOAT64`
`hours_max`	`FLOAT64`
`hours_preferred`	`FLOAT64`
`id`	`FLOAT64`
`infotips`	`STRING`
`invited_at`	`STRING`
`is_active`	`BOOL`
`is_deleted`	`BOOL`
`is_hidden`	`BOOL`
`is_internal_login`	`BOOL`
`is_onboarded`	`BOOL`
`is_payroll`	`BOOL`
`is_private`	`BOOL`
`is_trusted`	`FLOAT64`
`last_login`	`STRING`
`last_name`	`STRING`
`login_id`	`FLOAT64`
`middle_name`	`STRING`
`migration_id`	`FLOAT64`
`notes`	`STRING`
`notified_at`	`STRING`
`password`	`BOOL`
`phone_number`	`STRING`
`reminder_time`	`FLOAT64`
`role`	`FLOAT64`
`sleep_end`	`STRING`
`sleep_start`	`STRING`
`sort___5696679`	`FLOAT64`
`start_date`	`STRING`
`suppress_alerts`	`FLOAT64`
`terminated_at`	`STRING`
`timezone_id`	`FLOAT64`
`timezone_name`	`STRING`
`token_valid_after`	`STRING`
`updated_at`	`STRING`
`uuid`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: users__locations

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: users__my_positions

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: users__position_quality

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: users__position_rates

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: users__positions

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

How the When I Work sync works

After the first load, Kaivo keeps your BigQuery warehouse up to date for you. Where When I Work supports it, each sync pulls only new and changed records so it stays fast; otherwise it refreshes the whole table. Every record keeps its original ID, so you won't get duplicate rows.

Frequently asked questions

How long does the initial sync take for When I Work?

It depends on how much history is in your When I Work account. Most initial syncs finish within minutes, while large accounts can take a few hours. After that, syncs only fetch new and changed records, so they're much faster.

Can I sync only some tables or columns?

Yes. You pick which tables to sync when you set up the connection and can change the selection later. Tables you don't select are never copied to your warehouse.

What happens when When I Work's schema changes?

New fields are never added automatically. You choose which fields to sync, so data you haven't selected (sensitive personal data, for example) never lands in your warehouse. When a new field appears, it becomes available for you to add. What happens to removed or renamed fields depends on a table's sync mode: full-refresh tables always match what's currently in When I Work, so dropped fields disappear, while incremental tables keep their existing columns and history, so an old field stays and newly added fields fill in over time.

Your data lives in your own Kaivo-managed BigQuery warehouse, so the most direct option is to delete or anonymise specific records right in BigQuery. If you delete data in When I Work instead, full-refresh tables drop it on the next sync, while incremental tables keep it, so you would remove the row in BigQuery or ask us to run a full refresh. To remove everything, delete the When I Work connector in Kaivo and all of its synced data is deleted with it.

Common use cases for When I Work data

Labour cost

Use payrolls and times to track labour cost against your sales.

Hours and attendance

Join times with users to measure scheduled versus actual hours.

Staffing by location

Use sites and locations to see where you are over or understaffed.

Use When I Work data in your AI and BI tools

Once When I Work data lands in your Kaivo-managed BigQuery warehouse, you can explore it with AI tools or any BI tool that connects to BigQuery. Here's how the most common destinations work with When I Work data.

Claude

Use Kaivo's MCP server to give Claude secure, workspace-scoped access to your data. Setup guide →

Power BI

Microsoft's BI tool with a native BigQuery connector. Supports direct query and scheduled refresh. Setup guide →

Data Studio

Free Google BI tool with native BigQuery support. One-click connection to your Kaivo warehouse; great for SMB teams on Google Workspace. Setup guide →

Tableau

The premium analytics standard, with native BigQuery integration. Setup guide →

Google Sheets

Use Connected Sheets to query BigQuery directly from a spreadsheet, with no SQL. Setup guide →

Excel

Connect via Power Query's BigQuery connector. Setup guide →

Metabase

Open-source BI tool with strong BigQuery support. Setup guide →

See our pricing page for When I Work connector pricing and plan details.

Greenhouse: Sync Greenhouse to BigQuery.
Kellokortti: Sync Kellokortti to BigQuery.
Nepton: Sync Nepton to BigQuery.
Teamtailor: Sync Teamtailor to BigQuery.
7shifts: Sync 7shifts to BigQuery.
Ashby: Sync Ashby to BigQuery.

Was this helpful?

Still need help? Share an idea