GlassFrog connector

Set up the GlassFrog connector in Kaivo: authentication, configuration, the 8 BigQuery tables it syncs, and answers to common questions.

Written By Lauri Raivio

Last updated 16 days ago

Kaivo is a fully managed data platform that syncs your GlassFrog data into a Google BigQuery warehouse and keeps it up to date automatically. There is no pipeline to build and no infrastructure to run, so you can spend your time analysing your project management data instead of moving it.

What is the GlassFrog connector

Sync your GlassFrog organisation data into BigQuery with Kaivo to report on roles, circles, and accountabilities.

Category	Project Management
Authentication	API key
Setup	Self-service

Getting started with the GlassFrog connector

Sign up for Kaivo and create a workspace.
Connect your GlassFrog account.
Choose which tables to sync.
Wait for the initial sync to finish.
Query your data in BigQuery or your favourite AI or BI tool.

Authenticating GlassFrog

Authenticate with your API Key.

Field	Description
API Key	API key provided by Glassfrog

Tables and columns synced from GlassFrog

Kaivo syncs 8 tables from GlassFrog into a dedicated dataset in your BigQuery warehouse. Click any table to see its columns and types.

assignments (8 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`election`	`STRING`	The election status of the assignment.
`exclude_from_meetings`	`BOOL`	Specifies if the assignment should be excluded from meetings.
`focus`	`STRING`	The focus of the assignment.
`id`	`INT64`	The unique identifier of the assignment.
`links__person`	`INT64`	Link to the person assigned to the role.
`links__role`	`INT64`	Link to the role assigned as part of the assignment.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

checklist_items (9 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`description`	`STRING`	The description of the checklist item.
`frequency`	`STRING`	The frequency at which the checklist item needs to be completed.
`global`	`BOOL`	Indicates if the checklist item is global across all circles.
`id`	`INT64`	The unique identifier of the checklist item.
`link`	`STRING`	A link related to the checklist item.
`links__circle`	`INT64`	The circle associated with the checklist item.
`links__role`	`INT64`	The role associated with the checklist item.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

circles (8 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`id`	`INT64`	The unique identifier of the circle
`links__supported_role`	`INT64`	Supporting role within the circle
`name`	`STRING`	The name of the circle
`organization_id`	`INT64`	The identifier of the organization to which the circle belongs
`short_name`	`STRING`	The short name or abbreviation of the circle
`strategy`	`STRING`	The strategy or purpose behind the formation of the circle
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: circleslinksdomain

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`INT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: circleslinkspolicies

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`INT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: circleslinksroles

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`INT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

custom_fields (6 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`field_name`	`STRING`	The name of the custom field.
`field_value`	`STRING`	The value associated with the custom field.
`id`	`INT64`	The unique identifier for the custom field entry.
`links__role`	`INT64`	The role associated with the custom field entry.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

metrics (9 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`description`	`STRING`	Description of the metric data
`frequency`	`STRING`	The frequency at which the metric is recorded (e.g., daily, weekly)
`global`	`BOOL`	Indicates whether the metric data is global or specific to a particular entity
`id`	`INT64`	Unique identifier for the metric data
`link`	`STRING`	Related link for more information about the metric
`links__circle`	`INT64`	Link to the circle associated with the metric
`links__role`	`INT64`	Link to the role associated with the metric
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

people (6 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`email`	`STRING`	The email address of the person.
`external_id`	`INT64`	The unique external identifier of the person.
`id`	`INT64`	The unique identifier of the person.
`name`	`STRING`	The name of the person.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: peoplelinkscircles

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`INT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: peoplelinksorganization_ids

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`INT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: people__tag_names

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

projects (18 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`type`	`STRING`	The type or category of the project.
`archived_at`	`TIMESTAMP`	The date and time when the project was archived.
`created_at`	`TIMESTAMP`	The date and time when the project was created.
`description`	`STRING`	A brief description of the project.
`effort`	`INT64`	The effort or resources required for the project.
`id`	`INT64`	The unique identifier of the project.
`link`	`STRING`	A link associated with the project.
`links__circle`	`INT64`	Link to the circle associated with the project.
`links__person`	`INT64`	Link to the person associated with the project.
`links__role`	`INT64`	Link to the role associated with the project.
`private_to_circle`	`BOOL`	Indicates if the project is private to the circle.
`roi`	`FLOAT64`	Return on investment (ROI) for the project.
`status`	`STRING`	The current status of the project.
`value`	`INT64`	The estimated value or impact of the project.
`waiting_on_what`	`STRING`	Specifies what the project is waiting on.
`waiting_on_who`	`STRING`	Specifies who the project is waiting on.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

roles (11 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`elected_until`	`DATE`	Date until the role is elected for
`id`	`INT64`	Unique identifier for the role
`is_core`	`BOOL`	Flag indicating if the role is a core role within the circle
`links__circle`	`INT64`	Circle to which the role belongs
`links__supporting_circle`	`INT64`	Supporting circle for the role if applicable
`name`	`STRING`	Name of the role
`name_with_circle_for_core_roles`	`STRING`	Combination of role name and circle name for core roles
`organization_id`	`INT64`	Unique identifier for the organization
`purpose`	`STRING`	Purpose or objective of the role
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: roleslinksaccountabilities

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`INT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: roleslinksdomains

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`INT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: roleslinkspeople

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`INT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: roles__tag_names

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

How the GlassFrog sync works

After the first load, Kaivo keeps your BigQuery warehouse up to date for you. Where GlassFrog supports it, each sync pulls only new and changed records so it stays fast; otherwise it refreshes the whole table. Every record keeps its original ID, so you won't get duplicate rows.

Frequently asked questions

How long does the initial sync take for GlassFrog?

It depends on how much history is in your GlassFrog account. Most initial syncs finish within minutes, while large accounts can take a few hours. After that, syncs only fetch new and changed records, so they're much faster.

Can I sync only some tables or columns?

Yes. You pick which tables to sync when you set up the connection and can change the selection later. Tables you don't select are never copied to your warehouse.

What happens when GlassFrog's schema changes?

New fields are never added automatically. You choose which fields to sync, so data you haven't selected (sensitive personal data, for example) never lands in your warehouse. When a new field appears, it becomes available for you to add. What happens to removed or renamed fields depends on a table's sync mode: full-refresh tables always match what's currently in GlassFrog, so dropped fields disappear, while incremental tables keep their existing columns and history, so an old field stays and newly added fields fill in over time.

Your data lives in your own Kaivo-managed BigQuery warehouse, so the most direct option is to delete or anonymise specific records right in BigQuery. If you delete data in GlassFrog instead, full-refresh tables drop it on the next sync, while incremental tables keep it, so you would remove the row in BigQuery or ask us to run a full refresh. To remove everything, delete the GlassFrog connector in Kaivo and all of its synced data is deleted with it.

Common use cases for GlassFrog data

Org structure

Use circles and roles to map how your organisation is structured.

Assignment view

Join assignments with people to see who holds which roles.

Metrics and projects

Use metrics and projects to track progress across circles.

Use GlassFrog data in your AI and BI tools

Once GlassFrog data lands in your Kaivo-managed BigQuery warehouse, you can explore it with AI tools or any BI tool that connects to BigQuery. Here's how the most common destinations work with GlassFrog data.

Claude

Use Kaivo's MCP server to give Claude secure, workspace-scoped access to your data. Setup guide →

Power BI

Microsoft's BI tool with a native BigQuery connector. Supports direct query and scheduled refresh. Setup guide →

Data Studio

Free Google BI tool with native BigQuery support. One-click connection to your Kaivo warehouse; great for SMB teams on Google Workspace. Setup guide →

Tableau

The premium analytics standard, with native BigQuery integration. Setup guide →

Google Sheets

Use Connected Sheets to query BigQuery directly from a spreadsheet, with no SQL. Setup guide →

Excel

Connect via Power Query's BigQuery connector. Setup guide →

Metabase

Open-source BI tool with strong BigQuery support. Setup guide →

See our pricing page for GlassFrog connector pricing and plan details.

ClickUp: Sync ClickUp to BigQuery.
GitHub: Sync GitHub to BigQuery.
GitLab: Sync GitLab to BigQuery.
Harvest: Sync Harvest to BigQuery.
Jira: Sync Jira to BigQuery.
Kellokortti: Sync Kellokortti to BigQuery.

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