Sage HR connector

Set up the Sage HR connector in Kaivo: authentication, configuration, the 12 BigQuery tables it syncs, and answers to common questions.

Written By Lauri Raivio

Last updated 16 days ago

Kaivo is a fully managed data platform that syncs your Sage HR data into a Google BigQuery warehouse and keeps it up to date automatically. There is no pipeline to build and no infrastructure to run, so you can spend your time analysing your HR data instead of moving it.

What is the Sage HR connector

Sync your Sage HR data into BigQuery with Kaivo to report on headcount, leave, and documents without exporting spreadsheets.

Category	HR
Authentication	API key
Setup	Self-service

Getting started with the Sage HR connector

Sign up for Kaivo and create a workspace.
Connect your Sage HR account.
Choose which tables to sync.
Wait for the initial sync to finish.
Query your data in BigQuery or your favourite AI or BI tool.

Authenticating Sage HR

Authenticate with your API Key.

Field	Description
API Key	Your Sage HR API key, generated under Settings → Integrations → API → Enable API Access (requires Admin rights).

Configuring the Sage HR connector

When you set up the connector, you provide:

Field	Description
Subdomain	Your Sage HR subdomain, as it appears in your account URL: .sage.hr.

Tables and columns synced from Sage HR

Kaivo syncs 12 tables from Sage HR into a dedicated dataset in your BigQuery warehouse. Click any table to see its columns and types.

document-categories (5 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`documents_count`	`FLOAT64`
`id`	`FLOAT64`
`name`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

documents (23 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`description`	`STRING`
`acceptance_required`	`BOOL`
`company_id`	`FLOAT64`
`created_at`	`STRING`
`created_by`	`FLOAT64`
`document_category_id`	`FLOAT64`
`document_expires`	`BOOL`
`file_content_type`	`STRING`
`file_name`	`STRING`
`file_scan_result`	`STRING`
`file_scan_started_at`	`STRING`
`file_size`	`FLOAT64`
`file_updated_at`	`STRING`
`id`	`FLOAT64`
`last_edited_by`	`FLOAT64`
`right_to_work_number`	`STRING`
`shared_with_direct_manager`	`BOOL`
`shared_with_everyone`	`BOOL`
`shared_with_team_manager`	`BOOL`
`source`	`STRING`
`updated_at`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

employees (14 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`email`	`STRING`
`employment_start_date`	`STRING`
`employment_status`	`STRING`
`first_name`	`STRING`
`id`	`FLOAT64`
`irregular_contract_worker`	`BOOL`
`last_name`	`STRING`
`personal_identification_number`	`STRING`
`position`	`STRING`
`position_id`	`FLOAT64`
`reports_to_employee_id`	`FLOAT64`
`tax_number`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

individual-allowances (4 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`full_name`	`STRING`
`id`	`FLOAT64`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: individual-allowances__eligibilities

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`carryover`	`STRING`
`policy__id`	`FLOAT64`
`policy__name`	`STRING`
`quantity`	`STRING`
`unit`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

leave-management-policies (2 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

leave-requests (20 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`details`	`STRING`
`employee_id`	`FLOAT64`
`end_date`	`STRING`
`first_part_of_day`	`BOOL`
`hours`	`FLOAT64`
`id`	`FLOAT64`
`is_multi_date`	`BOOL`
`is_part_of_day`	`BOOL`
`is_single_day`	`BOOL`
`policy_id`	`FLOAT64`
`request_date`	`STRING`
`second_part_of_day`	`BOOL`
`shared_person_name`	`STRING`
`shared_person_nin`	`STRING`
`specific_time`	`BOOL`
`start_date`	`STRING`
`status`	`STRING`
`status_code`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

Subtable: leave-requests__fields

Column	Type	Description
`_kaivo_parent_id`	`STRING`	Foreign key referencing _kaivo_id in the parent table. Auto-generated by Kaivo.
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`value`	`JSON`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

offboarding-categories (4 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`id`	`FLOAT64`
`title`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

onboarding-categories (4 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`id`	`FLOAT64`
`title`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

positions (2 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

teams (2 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

terminated-employees (15 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`email`	`STRING`
`employment_start_date`	`STRING`
`employment_status`	`STRING`
`first_name`	`STRING`
`id`	`FLOAT64`
`irregular_contract_worker`	`BOOL`
`last_name`	`STRING`
`personal_identification_number`	`STRING`
`position`	`STRING`
`tax_number`	`STRING`
`team`	`STRING`
`team_id`	`FLOAT64`
`termination_date`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

termination-reasons (5 columns)

Column	Type	Description
`_kaivo_id`	`STRING`	Primary key that uniquely identifies the row. Auto-generated by Kaivo.
`type`	`STRING`
`id`	`FLOAT64`
`name`	`STRING`
`_kaivo_extracted_at`	`TIMESTAMP`	Timestamp that shows when the row was extracted. Auto-generated by Kaivo.

How the Sage HR sync works

After the first load, Kaivo keeps your BigQuery warehouse up to date for you. Where Sage HR supports it, each sync pulls only new and changed records so it stays fast; otherwise it refreshes the whole table. Every record keeps its original ID, so you won't get duplicate rows.

Frequently asked questions

How long does the initial sync take for Sage HR?

It depends on how much history is in your Sage HR account. Most initial syncs finish within minutes, while large accounts can take a few hours. After that, syncs only fetch new and changed records, so they're much faster.

Can I sync only some tables or columns?

Yes. You pick which tables to sync when you set up the connection and can change the selection later. Tables you don't select are never copied to your warehouse.

What happens when Sage HR's schema changes?

New fields are never added automatically. You choose which fields to sync, so data you haven't selected (sensitive personal data, for example) never lands in your warehouse. When a new field appears, it becomes available for you to add. What happens to removed or renamed fields depends on a table's sync mode: full-refresh tables always match what's currently in Sage HR, so dropped fields disappear, while incremental tables keep their existing columns and history, so an old field stays and newly added fields fill in over time.

Your data lives in your own Kaivo-managed BigQuery warehouse, so the most direct option is to delete or anonymise specific records right in BigQuery. If you delete data in Sage HR instead, full-refresh tables drop it on the next sync, while incremental tables keep it, so you would remove the row in BigQuery or ask us to run a full refresh. To remove everything, delete the Sage HR connector in Kaivo and all of its synced data is deleted with it.

Common use cases for Sage HR data

Headcount reporting

Use employees and positions to track headcount and structure over time.

Leave analysis

Join leave-requests with leave-management-policies to see leave trends and coverage.

Onboarding and offboarding

Use onboarding-categories and offboarding-categories to track joiner and leaver activity.

Use Sage HR data in your AI and BI tools

Once Sage HR data lands in your Kaivo-managed BigQuery warehouse, you can explore it with AI tools or any BI tool that connects to BigQuery. Here's how the most common destinations work with Sage HR data.

Claude

Use Kaivo's MCP server to give Claude secure, workspace-scoped access to your data. Setup guide →

Power BI

Microsoft's BI tool with a native BigQuery connector. Supports direct query and scheduled refresh. Setup guide →

Data Studio

Free Google BI tool with native BigQuery support. One-click connection to your Kaivo warehouse; great for SMB teams on Google Workspace. Setup guide →

Tableau

The premium analytics standard, with native BigQuery integration. Setup guide →

Google Sheets

Use Connected Sheets to query BigQuery directly from a spreadsheet, with no SQL. Setup guide →

Excel

Connect via Power Query's BigQuery connector. Setup guide →

Metabase

Open-source BI tool with strong BigQuery support. Setup guide →

See our pricing page for Sage HR connector pricing and plan details.

Greenhouse: Sync Greenhouse to BigQuery.
Kellokortti: Sync Kellokortti to BigQuery.
Nepton: Sync Nepton to BigQuery.
Teamtailor: Sync Teamtailor to BigQuery.
7shifts: Sync 7shifts to BigQuery.
Ashby: Sync Ashby to BigQuery.

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