Trello connector

Set up the Trello connector in Kaivo: authentication, configuration, the 7 BigQuery tables it syncs, and answers to common questions.

Written By Lauri Raivio

Last updated About 1 hour ago

Kaivo is a fully managed data platform that syncs your Trello data into a Google BigQuery warehouse and keeps it up to date automatically. There is no pipeline to build and no infrastructure to run, so you can spend your time analysing your project management data instead of moving it.

What is the Trello connector

Sync your Trello board data into BigQuery with Kaivo to report on cards, lists, and activity across your boards.

CategoryProject Management
StatusGenerally available
AuthenticationAPI key
SetupSelf-service

Getting started with the Trello connector

  1. Sign up for Kaivo and create a workspace.
  2. Connect your Trello account.
  3. Choose which tables to sync.
  4. Wait for the initial sync to finish.
  5. Query your data in BigQuery or your favourite AI or BI tool.

Authenticating Trello

Authenticate with your Trello credentials. You provide:

FieldDescription
API key

Your Trello API key. See the Trello Power-Ups admin page for instructions on how to generate it.

API token

Your Trello API token. On your API key page (reached from the Trello Power-Ups admin page), click the Token link and authorize the app to generate it.

Prerequisites

Trello requires you to register your own Power-Up (developer application) and generate a personal token:

  1. Visit the Trello Power-Ups admin page and create a new Power-Up to obtain your API key.
  2. On the API key page, click the Token link and authorize the app to generate your API token.

Then enter those values below.

Need help? Reach our team via the chat in the bottom-right corner.

Configuring the Trello connector

When you set up the connector, you provide:

FieldDescription
Start Date

Any data before this date will not be fetched.

Trello Board IDs

IDs of the boards to replicate data from. If left empty, all boards you have access to will be replicated. This is the 24-character board ID returned by the API, not the short ID from the board URL.

Tables and columns synced from Trello

Kaivo syncs 7 tables from Trello into a dedicated dataset in your BigQuery warehouse. Click any table to see its columns and types.

How the Trello sync works

After the first load, Kaivo keeps your BigQuery warehouse up to date for you. Where Trello supports it, each sync pulls only new and changed records so it stays fast; otherwise it refreshes the whole table. Every record keeps its original ID, so you won't get duplicate rows.

Frequently asked questions

How long does the initial sync take for Trello?

It depends on how much history is in your Trello account. Most initial syncs finish within minutes, while large accounts can take a few hours. After that, syncs only fetch new and changed records, so they're much faster.

Can I sync only some tables or columns?

Yes. You pick which tables to sync when you set up the connection and can change the selection later. Tables you don't select are never copied to your warehouse.

What happens when Trello's schema changes?

New fields are never added automatically. You choose which fields to sync, so data you haven't selected (sensitive personal data, for example) never lands in your warehouse. When a new field appears, it becomes available for you to add. What happens to removed or renamed fields depends on a table's sync mode: full-refresh tables always match what's currently in Trello, so dropped fields disappear, while incremental tables keep their existing columns and history, so an old field stays and newly added fields fill in over time.

How do I handle GDPR or data deletion requests?

Your data lives in your own Kaivo-managed BigQuery warehouse, so the most direct option is to delete or anonymise specific records right in BigQuery. If you delete data in Trello instead, full-refresh tables drop it on the next sync, while incremental tables keep it, so you would remove the row in BigQuery or ask us to run a full refresh. To remove everything, delete the Trello connector in Kaivo and all of its synced data is deleted with it.

Common use cases for Trello data

Work in progress

Use cards and lists to see how work moves across your boards over time.

Board activity

Bring actions into BigQuery to track who does what and when.

Workload view

Group cards by board and member to understand where work is concentrated.

Cycle time

Join cards with actions to measure how long work sits in each list.

Use Trello data in your AI and BI tools

Once Trello data lands in your Kaivo-managed BigQuery warehouse, you can explore it with AI tools or any BI tool that connects to BigQuery. Here's how the most common destinations work with Trello data.

Claude

Use Kaivo's MCP server to give Claude secure, workspace-scoped access to your data. Setup guide →

Power BI

Microsoft's BI tool with a native BigQuery connector. Supports direct query and scheduled refresh. Setup guide →

Data Studio

Free Google BI tool with native BigQuery support. One-click connection to your Kaivo warehouse; great for SMB teams on Google Workspace. Setup guide →

Tableau

The premium analytics standard, with native BigQuery integration. Setup guide →

Google Sheets

Use Connected Sheets to query BigQuery directly from a spreadsheet, with no SQL. Setup guide →

Excel

Connect via Power Query's BigQuery connector. Setup guide →

Metabase

Open-source BI tool with strong BigQuery support. Setup guide →

See our pricing page for Trello connector pricing and plan details.